What are TD1 Tax forms and how should I complete them?

Form TD1, Personal Tax Credits Return is a form used in Canada to determine the amount of tax to be deducted from an individual's employment income or other income, such as pension.

In this article, we cover:

• What are TD1 Tax Forms
• Submitting completed TD1 forms
• Email reminders will be sent to you until you submit a completed TD1 form
• Frequently Asked Questions

What are TD1 Tax Forms

Because federal and provincial tax rates and credits differ, there are provincial and federal forms that need to be completed and uploaded to the Remote platform. 

• TD1 is the national document that all employees resident in Canada must complete.
• Additional TD1 forms apply to specific provinces. These are labeled with extra letters, i.e. “TD1NB” which refers to “TD1 New Brunswick” and “TD1ON” is an abbreviation for “TD1 Ontario”. If you are an employee, you will need to complete both a federal and a provincial form and submit it to your employer(Remote).
  NOTE: As an employee, you need to fill out a provincial form based on where you live, not where you work.

For more information and to view the form, please visit TD1 forms for 2023 for pay received on January 1, 2023 or later.

Submitting completed TD1 forms 

Tax forms are a mandatory item. You will be prompted to complete and upload these forms to your Documents tab after you've completed self-enrollment on the Remote platform.

If we don't receive completed tax forms, Remote will need to withhold taxes based on the assumption that you're claiming only the basic personal amount for that year.

See also: Welcome to your Remote Handbook for Canada, Employee Onboarding Overview

You will receive email reminders until you complete the form upload

1. You will receive an email to prompt TD1 tax form submission when completing your self-enrollment with the Remote platform.
   
   
   
   
2. You will receive a reminder email 2 days before your start date if you haven’t yet completed the form upload.
3. You will receive another email reminder on your start date.
4. You will receive an email two days after your start date.

Frequently asked questions

• Who should I reach out to if I am not sure how to complete the tax forms?
  • We encourage employees to refer to Government websites for reference or seek professional help outside Remote. We are not trained tax professionals and therefore cannot advise you in completing these forms.
• How can I calculate the amount of taxes that will be deducted?
  • Please refer to the Payroll Deductions Online Calculator on the government page as it will help calculate you payroll deductions
• What amount should I add under "Administrative details" in the Remote platform if I’m not sure?
  • It is important that you complete your self-enrollment as soon as possible, including entering your SIN (Social Insurance Number) and tax deductions. Delaying this step will further delay your onboarding process. If you are unsure of your tax deduction amounts, please proceed with entering ‘0s’ in the administrative details so your onboarding can move forward. You may change these amounts at any time during or after onboarding. If any changes are made to this section or the tax forms, please inform us by emailing help@remote.com.
• Which of the two tax forms should I complete if I reside in Quebec?
  • You can find the provincial form for Quebec here.
  • The Ministry of Finances updated the tax credit amounts in March 2023. In order for you to take advantage of the updates in 2023, please fill out the 2023-07 version form. The form covers the salary paid after June 30, 2023, and before January 1, 2024. 
  • Section 1, Section 2, line 10, and Section 6 are required to be completed.
• Where can I find the Employee Number?
  
  • You can leave the Employee number field blank on the form. This applies to the Quebec form as well.
    Example
    
• How do I fill the Additional tax to be deducted field on the form?
  • The amount you add in the Additional tax to be deducted field on the form will be deducted per check (semi-monthly) and NOT annual. This applies to the Quebec form as well.
    
• What if I want to submit changes to the TD1 tax forms after my onboarding is complete?
  
  • To remove the additional tax withholding, you need to provide a revised TD1 form that does not include any additional withholding amount. It is imperative that we have supporting documentation for any changes in the employee's taxes for our records. Please upload a new federal TD1 form to the Documents tab in your Remote profile and notify us at help@remote.com so our team can update your payroll promptly.