Remote has made it straightforward for contractors to upload their invoices for payment at any time of the month. In Contractor of Record, contractors have full control of their invoicing process by uploading their own invoice PDFs directly to the platform. It is the contractor's responsibility to ensure that their template meets their local invoicing and e-invoice compliance obligations. The steps to submit the invoice is are as below-
- To upload invoices, contractors need to go to the Invoices section, click Upload on the top right using Remote’s template.
- To ensure compliance and timely processing of Contractor invoices, contractors must include the following information in their invoice PDF:
- Invoice Number: A unique identifier for the invoice.
- Date of Issue: The date the invoice was created.
- Contractor Information: Their name, address, and VAT/tax ID. If they do not have a VAT/tax ID, please mention this on the invoice.
- Remote Information: The name, address, and VAT/tax ID of the Remote legal entity they are contracted with.
- Description of Services: A clear and detailed description of the services provided.
- Currency: Add the invoice currency clearly before each amount.
- Quantity and Unit Price: The amount of hours of each service provided and the unit price.
- Total Amount excluding VAT/Tax: The total amount, excluding VAT/tax.
- VAT/tax Rate and Amount: The applicable VAT/tax rate (%) and the amount of VAT/tax charged.
- Total amount including VAT/Tax: The total amount due, including VAT/Tax.
- Payment Terms (Optional): The due date for payment and any applicable late payment fees (optional).
- Bank Details (Optional): The bank account details of the contractor (optional as this is in platform).
Contractors can also find these requirements under the ‘View Invoice Requirements’ tab on the Upload a New Invoice PDF page on Remote.
- Best practices for Contractors:
- Always double-check that the invoice meets the above outlined requirements.
- Provide clear and detailed descriptions of services to avoid rejections. For example, a good clear and detailed description like “Graphic design services for marketing campaign assets, including 3 banners and 5 social media images”.
- Once the invoice is submitted, Remote will review it for compliance. If everything is in order, we forward it to the customer for their approval and payment.
- Please note that payment will be within 30 days once the invoice is approved and payouts will be processed no later than one business day before the due date.
- The funds will be deposited to your preferred bank account within 30 days from the due date.
Comments
0 comments
Article is closed for comments.