[Employee] Add an expense

When you need to request a reimbursement for a company-approved expense, you can do so directly on Remote. Only employees are able to add an expense. This can be done on the Remote mobile app or directly on the platform.

In this article, we cover the following: 

• Add expense
• Modify Expense
• Partial expense reimbursement
• Expense submission recommendations

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Add expense

When you log into Remote: 

1. Click on the Expenses tab.
2. From the Expenses page, click on the Add expense button on the right and choose the expense type.
   See also: How to submit a per diem
3. Required: Upload a receipt of your expense and click on Scan receipt.
   
   
4. Your receipt will be scanned and the details of your expense automatically filled in. Review the details of your expense to ensure it's all correct then click on Submit expense or Save as draft.

See also: Delete an expense

Modify Expense

You can always view the expense you've submitted from the Pending tab and make changes before the expense gets approved. If you need to modify an expense that has already been approved, please reach out to us.

See also: Can commissions or expenses be processed after the global payroll cutoff date?

For countries where we run a monthly payroll, if the expense is submitted and approved before the payroll cut off, it will be paid out in the same month. If it is submitted and approved after the payroll cutoff dates, it will be paid out in the following month. 

Note: Some countries do not follow the main payroll cutoff due to their unique payroll processes.

• For a number of countries, the payroll cutoff is the 16th of the month
• In Bulgaria, the payroll cutoff is the first day of the month
• In Germany: The payroll cutoff for Germany date changes each month.
• Some countries operate on semi-monthly payroll cycles, which may have different cutoff dates.

See also: Remote expense policy - what to do to avoid rejection

Partial expense reimbursement

If you're submitting an expense reimbursement that isn't for the full amount shown on the receipt, it's considered a partial reimbursement. To ensure your request isn't rejected, specify that it's a partial reimbursement in the Notes field. The Total amount you should enter in the form is the partial reimbursement amount.

Expense submission recommendations

1. Submit expenses in the currency shown on the receipt.
2. If an expense is declined, you can resubmit by editing the original submission.
3. Submit different types of expenses separately to ensure smooth processing.