At Remote, we have a global payroll cut-off on the 11th of the month, 11:59PM UTC. This allows us enough time to process employees' salaries and any extra payments, such as expenses or incentives, before the end of the month.
See also: What is an off cycle payroll run?
Note: We have an exception in Bulgaria. The payroll cutoff date is the 1st of the month and not 11th. For incentives or expense reimbursements to be processed in the same month, they have to be inputted on the platform by the 1st of the month.
For countries where we run a monthly payroll, if an incentive was not inputted in the platform before the payroll cutoff, it is possible for this to be paid out during our off-cycle payroll run at an additional fee. For incentives or expenses inputted after the monthly payroll cut off, there are two alternatives:
- The employee waits to receive the expense reimbursement or incentive at the end of the following month. For example, a bonus of €2000 was submitted on the 20th of July, it will not be paid in the same month but at the end of August.
- As the client, you prefer that the bonus be included in our off-cycle payroll run. We do not do this automatically. You need to give us confirmation that you want this and are willing to pay the additional cost involved. This means the bonus needs to be submitted between the 12th-25th to be included in the off-cycle payroll. The employee will receive the bonus on the 10th of the following month. In line with the example above, this will be on the 10th of August.
- The deadline for letting us know to include a payment in an off cycle payroll run is the 25th of the month, 11:59PM.
For countries where we run a semi-monthly payroll, we process and payout expense reimbursements and incentives in the second payroll of the month. When an incentive or expense is not inputted on the platform before the 11th of the month, 11:59PM UTC, we will be unable to pay it out at month-end. At the request of the client, we can instead have it included in the mid-month (15th of the following month) payroll at no extra charge. This means that instead of waiting for a whole month due to late input, the employee is able to receive it by the 15th of the following month. You will need to reach out to email@example.com to request this. An extra charge will only apply if it needs to be paid earlier than the mid-month payroll.