It depends. At Remote, we have a global payroll cut-off on the 11th of the month, 11:59PM UTC. This allows us enough time to process employees' salaries and any extra payments, such as expenses or incentives, before the end of the month. This means that incentives and approved expenses inputted on Remote before the payroll cutoff will be paid out to the employee in the same month.
See also: What is an off cycle payroll run?
Note: We have an exception in Bulgaria & Germany. The payroll cutoff date in Bulgaria is the 1st of the month and not 11th while the payroll cutoff in Germany is different each month.
For countries where we run a monthly payroll, if an incentive was not inputted on the platform before the payroll cutoff, it is possible for this to be paid out during our off-cycle payroll run at an additional fee. For incentives or expenses inputted after the payroll cut off, there are two alternatives:
- The employee waits to receive the expense reimbursement or incentive at the end of the following month. For example, a bonus of €2000 submitted on the 20th of July will not be paid in the same month, but at the end of August.
- As the client, you prefer that the bonus be included in our off-cycle payroll run. We do not do this automatically. You need to give us confirmation that you want this and are willing to pay the additional cost involved. To request an off cycle payment, please reach out to email@example.com.
This means the bonus needs to be submitted between the 12th-27th to be included in the off-cycle payroll. The employee will receive the bonus on the 10th of the following month. In line with the example above, this will be on the 10th of August. The deadline for letting us know to include a payment in an off cycle payroll run is the 27th of the month, 11:59PM.