At Remote, we have a 2-step invoicing process:
We issue the Payroll Pre-funding invoice (invoice #1) on the 1st of each month and payment is due within 14 days. This is used to cover payroll costs for the month.
We use our Cost calculator to generate the estimates for this invoice. We do not prorate the employee’s base salary or employer's contributions.
For employees who start between the 1st and 15th of the month, a full month’s salary will be shown on this invoice. For employees who start on or after the 16th of the month, we will not include them on this invoice.
Around the 5th of the following month, after analyzing your actual costs for the billing period:
- If your Pre-funding invoice amount was lower than the actual costs incurred, we will issue a Reconciliation invoice for you to pay the difference; you will have 14 days to make payment.
- If your Pre-funding invoice amount was higher than the actual costs incurred, we will issue a Reconciliation Credit to be applied to your next invoice.
- If your Pre-funding invoice amount exactly matches the expenses incurred during that billing period, we will issue a 0 total reconciliation invoice, and no further action is required on your end.
All costs related to benefits, incentives, expenses, and our management fee will be included in the Reconciliation invoice.