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Remote for Contractors

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In a nutshell, this is what you need to know: Paying contractors through Remote is easy, free and we support contractors virtually anywhere in the world. This is how it works: 1. Your contractors submit their invoices through Remote which you then review and approve. 2. We issue a payment request to you for the approved contractors' invoices. 3. You make payment via your chosen method: wire, SEPA direct debit, ACH direct debit or a credit/debit card. 4. As soon as we receive the payment from your company, we payout the funds to the contractors. In summary: Instead of sending many payments to several contractors, you only make one payment to us and we handle the rest.

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Wondering what countries we are available in? Visit: remote.com/country-explorer

For companies

Do you support contractors?

Yes, we do support contractors or independent consultants through Remote.

What currencies do you support?

You can pay your invoices in 11 currencies. Remote can pay contractors in 170+ countries around the world through our combination of:

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View the full list of supported countries and currencies here:

Remote for Contractors FAQs

How do I create contracts for my contractors?

When you onboard your contractor, you can upload your own contract or use our compliant, localized contracts. Currently, we offer localized contracts in-app for the countries in the drop-down below. Don't see the country you're looking for? Get in touch to find out more.

Supported countries with localized contracts

Australia (AU) Brazil (BR) Canada (CA) Egypt (EG) France (FR) Germany (DE) India (IN) Ireland (IE) Italty (IT) New Zealand (NZ) Philippines (PH) Portugal (PT) Singapore (SG) Spain (ES) Ukraine (UA) United Kingdom (UK)

How do I pay contractors through Remote?

Paying contractors through Remote is easy. This is how it works: your contractors submit invoices through Remote that you then review and approve. We issue you a payment request which contains the sum of all contractors' invoices. Once we receive the payment from you, we pay out to your contractors. Instead of sending many payments to several contractors, you only make one payment to us and we handle the rest.

How do I review my contractors' invoices?

Contractor invoices will appear under the "Contractors" tab when logged into your company's account. Here you can review the invoice amounts and date and decline or approve them.

What payment methods are available?

You can pay contractor invoices via bank wire, SEPA direct debit, ACH direct debit, and all major credit or debit cards.

Once we receive the payment from you, we pay out to your contractors. This varies by payment method used to pay Remote.

How long does each payment method take?

  1. Wire Transfer: typically settled in the contractors account in 2-6 business days.
  2. ACH and SEPA: typically settled in the contractors account in 6 to 9 business days.
  3. Cards: typically settled in the contractors account 2-4 business days.

Customers bank is requesting a creditor ID for SEPA Direct Debit setup, which information should I provide them?

Our SEPA CID information is as follows:

Creditor Identifier: DE16ZZZ00001941136

Creditor Name: Stripe Payments Europe Ltd

Creditor Address: C/O A&L Goodbody, IFSC North Wall Quay, Dublin

How do I set up a payment method for my contractors' invoices?

Adding a payment method will allow you to process your invoice faster and allow us to pay your contractors much quicker. When you log onto Remote, under "Payment Methods" you'll be able to set up any of the following: SEPA direct debit, ACH direct debit, or any major credit or debit card.

How do I pay invoices once my payment method is added to Remote?

Once you have set up a payment method, go to the "Pay Contractors" tab on the Remote platform. Select the contractor's invoice you would like to pay. Once you have reviewed the invoice in Remote, you will be prompted to select your preferred payment method (if you have multiple set up) and approve the payment.

Who bears the cost of any transfer fees or currency exchange rate differences?

Remote uses Wise (formerly TransferWise) for payouts to contractors. If the currency you pay to Remote is different from the currency the contractor chooses to get paid in, Remote uses the TransferWise exchange rate for the conversion. Because Remote does not charge our customers for exchange rate differences, the contractor bears these costs if applicable. These costs are typically very low but if you want to provide a buffer for your contractors, you can add a very small payment to their invoice to cover these potential costs.

Are there any transaction or service fees to pay?

Remote does not charge any transaction fees, unlike other platforms which charge up to $5 per wire transfer. If you choose to pay contractors via credit card, a 3% service fee is added to cover payment processing costs. Other payment methods remain free to use.

What currency do I have to pay the invoice in?

At Remote, we pay contractors in their preferred local currency. But we keep things streamlined for you by having your company pay Remote for all invoices in just one currency. This means if the currency you pay to Remote is different from the currency the contractor chooses to get paid in, Remote uses TransferWise to do the exchange. It’s a win-win for everyone.

How do we collect tax documentation from contractors?

To ensure compliance with tax regulations, contractors who work with US-based companies are asked to provide one of two different tax documents:

  • W9, when the contractor is located in the US and is working with a US company
  • W-8BEN, when the contractor is not based in the US, and is working with a US company
  • W-8BEN-E, when the contractor is not based in the US, working with a US company, and is contracting through an entity

Contractors are asked to provide these documents during onboarding. Existing contractors with Remote accounts are also asked to upload one of these documents.

You can download tax documentation for contractors if required from the "Documents > Tax" tab on your company Remote account.

How do we manage tax reporting?

For US-based companies, Remote will automatically generate 1099-NEC for US-based contractors, and 1042-S for international contractors at the end of the US tax year, along with copies to be submitted to the IRS.

For employers: Can health insurance be provided to contractors?

With our partner SafetyWing, contractors are able to offer a 20% discount on health insurance plans when signing up using our unique link. They can customize the insurance to suit their needs by adding dental coverage, $0 deductible, maternity cover, and more. If your company would like to pay for the health insurance, we recommend the contractor includes a stipend towards this as a separate line item in their invoice to you.

For contractors

How do I submit an invoice through Remote?

You can submit invoices by clicking on the "Create invoice" button in the "Invoices" section of your account. You then have two options:

  1. You can upload your own invoice: enter the invoice date the invoice amount and upload your own invoice file for the company to review, preferably a PDF
  2. You can create an invoice in Remote: enter the invoice details and preview, before submitting the invoice for approval. You can also create recurring invoices that are sent automatically on a timeline you decide.

What currency will I be paid in? Can I choose?

Yes! Remote can pay contractors in 170+ countries around the world through our combination of:

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You can add multiple bank accounts and you can set a default bank account to have your salary paid into it:

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Payout to Wise (formerly Transferwise) from Remote

What currency should my invoice be in?

Your invoice should be in the currency of your employer. You can do the conversion calculation yourself when invoicing.

What exchange rate is used to pay out funds to me?

If the currency of your bank account is different from your company's billing currency, we use Wise's exchange rate to disburse funds to you.

Why is the amount I received, less than what I was expecting?

This could depend on several factors. One, may be because of the the currency exchange rate used when disbursing funds to you. We use the Wise’s currency exchange rates for this. The second factor could be the transfer fees (which are usually very low) of sending the funds to your account. To hedge against these, it’s advisable to include a very small fee in your invoice.

Can I be reimbursed for an expense?

Although we currently don't support specific expense reimbursements for contractors, you can include the expense in an invoice and submit this on the platform. Once the invoice is approved, we will disburse the funds to you.

Why am I being asked to provide tax documentation?

To ensure compliance with tax regulations, US-based companies require contractors to provide one of two different tax documents:

  • W9, when the contractor is located in the US and is working with a US company
  • W-8BEN, when the contractor is not based in the US, and is working with a US company
  • W-8BEN-E, when the contractor is not based in the US, working with a US company, and is contracting through an entity

You may be asked for one of these documents when setting up your account on the Remote platform. Existing contractors with Remote accounts are also asked to upload one of these documents.

You can read more about these forms and access templates on the IRS website: W9, W8-BEN. You can download the PDF templates complete on your computer using PDF annotation tools, or print and scan/take a photo before uploading securely via Remote.

Will I receive Form 1099-NEC from Remote?

If you are a contractor working with a US-based company, Remote will automatically generate Form 1099-NEC (for US contractors) and Form 1042-S (for international contractors) at the end of the tax year.

Can I access health insurance as a contractor?

With our partner SafetyWing, contractors are able to offer a 20% discount on health insurance plans when signing up using our unique link. You can customize the insurance to suit your needs by adding dental coverage, $0 deductible, maternity cover, and more.

Can I update my home address or personal information in the platform?

When you log into the platform, navigate to Personal details and click Edit on the information you are wanting to update.

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Want to learn more about employing with Remote? Speak to our team today: https://remote.com/contact-us