Steps required to resign compliantly in countries with specific legal requirements

If you are based in any of the countries listed below, there are additional steps required from you in order to compliantly resign from Remote, according to local legislations.

In Argentina the resignation process is only valid if sent in person by you via telegram or certified letter sent through the governmental postal company (“Correo Oficial de la República Argentina”) and is effectively received by the company.

Could you please proceed as instructed here?

Information for the Official Resignation Telegram

• Address: Av. Pueyrredón 2362, 4th. "A”, Ciudad Autónoma de Buenos Aires (you need to send the letter to this address)
• Razón social: Remote Argentina SRL
• CUIT: 30-71635653-8
• Ramo o Actividad Principal: 620900 (F-883) SERVICIOS DE INFORMÁTICA N.C.P.
• The Resignation Date added to the telegram should be the day after your last day of employment (working for the company). For example, if the last day of employment will be September 15th, 2025, then in the resignation letter should be dated as of September 16th, 2025.
• Once you complete this process, kindly reply to your request via email with confirmation and proof that the telegram was sent so the specialists can proceed with the next steps and support you with your transition.

In Belgium, an updated resignation letter in French or Dutch is required. Please create a letter in the same format as the one you signed on our platform, then sign it and send it back to us in PDF format as a response of your request.

In Bosnia and Herzegovina, an updated resignation letter in Bosnian, Serbian or Croatian is required. Please create a letter in the same format as the one you signed on our platform, then sign it and send it back to us in PDF format as a response of your request.

In Chile you are required to resign locally in addition to the steps you completed in Remote platform. The local resignation process will depend on if you have the registration key (clave única) or not, according to the explanation below:

If you have the registration key (clave única):

1. Consider the following information for your digital resignation: Entity Name: Remote Chile SpA, RUT Nº77.281.926-9, Address: Gertrudis Echenique 30, office 32, Las Condes - Santiago
2. Access the following instructions to learn more about how to resign locally: Guía rápida de renuncia voluntária digital and government website with additional instructions.
3. Access this link to proceed with Voluntary Resignation
4. Download a PDF copy of the digital resignation, upload it to your Remote Profile under Files/Documents and notify the specialist assigned to your case by responding the email related to your request.

If you don't have the registration key (clave única):

1. Consider the following information for your physical resignation letter: Entity Name: Remote Chile SpA, RUT Nº77.281.926-9, Address: Gertrudis Echenique 30, office 32, Las Condes - Santiago
2. Fill, print and sign the following Resignation Letter
3. Notarize the letter
4. After the letter is notarized, upload it to your Remote Profile as a PDF/scan or clear photo. Then, notify the specialist assigned to your case by responding the email related to your request.

You must send us a wet-signed resignation letter. Please download the letter you previously signed while raising your request (it will be under documents/files in your Remote profile), sign it manually and share a picture or scan of it as a response of your request. After sharing the picture, you must send to us this physical according to the entity that you are hired:

• Remote Solutions Germany GmbH: c/o Cormoran GmbH Am Zirkus 2 - 10117 Berlin
• Remote Technology: Bockenheimer Landstraße 2–4, 60306 Frankfurt am Main, Germany.⁠⁠

Please let me know if you're planning to claim unemployment benefits so I can request payroll to initiate the process. In the following link, you’ll find everything you need to know about the Arbeitsbescheinigung.

You must send us a wet-signed resignation letter. Please download the letter you previously signed while raising your request (it will be under documents/files in your Remote profile), sign it manually and share a picture or scan of it as a response of your request. After sharing the picture, you must send this physical letter to the Remote address present in your employment agreement.

In Italy we have special requirements for employees to compliantly resign and we need you to comply with the guidelines as instructed below:

In case you are currently under a protected characteristic (pregnant or female employee with child who is less than 1 year old; male employee with child who is less than 3 years old; female employee with 1 year or less of marriage), you are required to resign before the Labour Inspectorate (Ispettorato Territoriale del Lavoro.) Please contact the office closer to your address for an appointment, let us know once you were able to schedule it and then share the document with us after the session.

If you are not under a protected characteristic, a certified resignation letter may be necessary, according to the instruction below:

If you are resigning (your last day of employment will be) within your probationary period, no certified letter is needed and you are all set.

But if you are resigning (your last day of employment will be) after your probationary period, then you also need to resign in the government page (INPS). Please log to this website, choose as effective date (data di decorrenza) the day after your termination/last day of employment and the Type of Communication (tipo di comunicazione) “Dimissioni”. In order to login you will need your SPID, which is the digital identity in Italy.

In the event that you are not able to log in the website for whatever reason, you'll need to go in person to one of the authorised offices (patronato, organizzazione sindacale, ente bilaterale, commissioni di certificazione, consulenti del lavoro, sedi territoriali competenti dell’Ispettorato Nazionale del Lavoro) and they will support you. Please share the letter as a response of your request so we are notified about it.

In order to resign in Japan there are 3 tasks that must be completed by the employee: filling the Employee Leave Form, filling the Declaration for Retirement Income and sending the health card back to Vistra.

Below you will find a step by step on how to complete each item:

1. Employee Leave Form: please, open this link on a new tab, download the sheet and fill it with your details. 
2. Declaration for Retirement Income: please, open this link on a new tab, download the pdf and fill it with your details. 
3. Access the email you received as part of your resignation process and respond to it attaching the Employee Leave Form + your current residence card, and the Declaration for Retirement Income.
4. Then, just send your health card back to Vistra at the following address: 

Nihombashi 3 Chome Square 11F, 3-9-1 Nihonbashi, Chuo-ku, Tokyo, 103-0027  
Vistra Japan株式会社  
Remote Japan Benefit担当

After that you are all set and our specialists will continue with processing your request.

Resignations in Panama must be registered by the Labor Ministry, hence we need you to follow the instructions below:

Online Voluntary Resignation

Please, note that if you are a foreigner employee working in Panama you cannot follow the online process. You will need to go in person to the Labor Ministry (MITRADEL).

If you're a citizen of Panama, then you should follow the steps below:

1. Access the instructions clicking here.
2. Access the website for the voluntary resignation clicking here.
3. Download the PDF copy you received via email, upload it to your Remote Profile and notify the specialist that is supporting you with your offboarding via email.

Personal Resignation at MITRADEL (Labor Ministry)

1. Search the closest local office of the Labor Ministry in this website.
2. Ratify the resignation letter before the Local Authority
3. Present 3 copies of the resignation letter with the wet signature, since one copy will be kept at the local authority, one will be for the employee, and the last one for the Employer.
4. The Local officer at MITRADEL, will sign the letter and will place a stamp.
5. Scan the letter, upload it to your Remote Profile and notify the specialist that is supporting you with your offboarding via email.

In Serbia, the resignation process requires wet-signed original documents from both the employee and the Director of the company.

To compliantly resign, you must complete the following steps:

1. Resignation Letter:

• Create a resignation letter in Serbian or bilingual format (Serbian and English).
• Wet-sign (manually sign) the letter.
• Send a scanned copy of this wet-signed resignation letter to the specialist supporting your case as a response to your request email. You will need to keep the original copy for the next step.

2. Resolution Documents:

• The Director of the company will send you the necessary wet-signed documents for your signature, including the "Resolution on termination for resignation."
• These documents will be dispatched to your recorded home address. If your home address in the company records is not correct, please update it immediately and inform the specialist supporting your case to avoid delivery issues.
• The Director of the company will contact you with specific instructions on how and where to return the signed forms.

3. Return Documents:

• You must sign the forms sent by the Director of the company.
• You must send two copies of the wet-signed forms along with your original wet-signed resignation letter back to the Director of the company's office as instructed.

Once the specialist receives the scanned copies of all final wet-signed documents from the Director of the company, they will proceed with processing your request.

In Slovenia, an updated resignation letter in Slovenian is required. Please create a letter in the same format as the one you signed on our platform, then sign it and send it back to us in PDF format as a response of your request.

If during the process required for the countries above you have any questions or are unsure on how to execute something, please let respond to your request in the email and our specialists will help you.

Thank you for supporting us keeping your resignation process complaint.