What employee information do I need to share during the implementation process with Remote Payroll in the US?

During the Remote Payroll implementation process for the US, we will ask you to upload your employees' information via our platform.

To ensure a smooth implementation, here are the documents you can prepare:

All states:

• I-9 Forms
  • Employers must verify the identity and employment eligibility of each new hire and complete Form I-9, Employment Eligibility Verification.
  • Visit the official website here to read more.
• Federal W-4 (Employee's Withholding Certificate)
  • The W-4 form, completed by employees and submitted to their employers, determines the amount of federal income tax to be withheld from each paycheck.
  • Visit the official website here to read more, and here to view a sample form.
• New Hires Report
  • Every state has its own specific new hire reporting requirements
  • Visit the official website here to read more.
• Employees’ Payslips
  • Payslips from the start of the tax year (if you start payroll with us in the middle of the year)
• Employees’ Contracts
• Employees’ ID

In the states where there are personal income tax:

• State tax withholding forms
  • Of the 50 states, most impose personal income tax. However, Alaska, Florida, Nevada, South Dakota, Tennessee, Texas, Washington, and Wyoming have no state income tax.
  • Visit the US Department of Labor website here to check the withholding forms by state.

See also:

How to Add a New Employee on the Remote Payroll Platform

Required company documents to start payroll in the US