How to submit a per diem claim

Per diem claims directly through the platform, removing the need for spreadsheets or manual processing. This feature simplifies travel reimbursement by allowing you to enter the daily allowances provided by your company.

Who Can Use This?

The per diem feature is available to all employees globally.

Depending on your destination country and local compliance rules:

• You may be asked to indicate which specific costs were covered by your employer (such as meals or transport).
• Required fields may vary slightly based on statutory requirements.

To do this:

1. Go to the Expenses tab, click on Add expense, then choose Per diem.

2. Fill in your trip details and click Continue:

3. On the Claim allowance page, select your Currency. The table shows each day of your trip with pre-filled tax-free amounts.

• Use the Use tax-free rate for all rows toggle to apply the tax-free rate across all days at once. 
  • When enabled, the system will automatically calculate the reimbursable amount up to the maximum tax-free per diem limit. The Amount column cannot be edited.
  • If you disable the toggle, you can update the Amount column and manually enter a custom daily amount in line with what your employer has approved for you.
• The Expenses covered column shows which expenses are included for each day (e.g. Accommodation, Breakfast). All options are selected by default — deselect any that were either:
  • provided free of charge by your employer, or 
  • that you are claiming as an actual expense with a supporting document in accordance with your country's expense rules.

4. Optionally attach any supporting documents requested by your company, then click Submit expense. Your claim will appear in the Pending section of your Expenses page.

• General Per diems report .xlsx60 KB