Understanding the Job Catalog

A Job Catalog is a centralized place where you can list and organize all the job roles that exist in your company. Think of it as a master directory of every position in your organization, similar to how you might organize roles in a spreadsheet or document, but built directly into the Remote platform.

The Job Catalog helps you standardize job information across your organization and makes it easier to assign roles to employees consistently.

Getting Started

Requirements

The Job Catalog is available exclusively to customers with an active HRIS plan. Here's how it works:

• HRIS only: You can use the Job Catalog within HRIS
• HRIS + other products (EOR, PAY, etc.): You can use the Job Catalog across all your Remote products
• No HRIS: The Job Catalog is not available in any product

How the Job Catalog is Organized

The Job Catalog uses a hierarchical structure:

Families → Sub-families → Individual Jobs

Each job contains the following information:

Important: Job Label vs Job Title vs Job Identifier

These three terms have distinct meanings:

• Job Identifier: A unique name to identify a job in the catalog
• Job Label: The friendly name of a job (doesn't need to be unique)
• Job Title: What appears on contracts and is visible to everyone (can be customized)

Example:

• Job Identifier: "Sr Director, Global Marketing, 90"
• Job Label: "Sr Director, Global Marketing"
• Job Title: "Head of Marketing" (what appears on the contract)

Setting Up Your Job Catalog

Option 1: Import from CSV

You can quickly populate your Job Catalog by importing a CSV file using our bulk upload feature. This is the fastest way to get started if you already have job data organized elsewhere.

How to import your Job Catalog:

1. Access the bulk uploader: Navigate to Company Settings > Job Catalog and select the import option
2. Upload your CSV file: The system will automatically map your CSV columns to the required fields
3. Handle custom fields: For any custom fields in your CSV, you'll need to create the custom field definitions first before they can be mapped
4. Review the mapping: Ensure all columns are correctly mapped to the appropriate Job Catalog fields
5. Validate your data: The system will check that all required fields are filled and that Job Identifiers are unique
   • Job Identifier is required and must be unique
   • If any row has validation errors, the entire import will fail
   • Custom fields marked as required must have values
6. Confirm and import: Once all validations pass, confirm the import and wait for processing

Option 2: Create from Scratch

Build your catalog one job at a time by manually adding each role. This option gives you complete control but takes more time for larger organizations.

Managing Your Job Catalog

What You Can Do

• Create, edit, or delete jobs
• Create, edit, or delete families and sub-families
• Create, edit, or delete custom field definitions
• Assign jobs to employees

Custom Fields

You can add custom fields to capture additional information specific to your organization. For example, you might create:

• An "Inactive" field with Yes/No options
• Location requirements (Remote/On-site)
• Internal job codes
• Compliance requirements

Custom fields work similarly to Company Custom Fields but are specific to the Job Catalog.

Assigning Jobs to Employees

New Hires

When creating a new employee, you'll be prompted to:

1. Select a Job Identifier from your catalog
2. Set a Job Title (which can be different from the Job Label)
   

Existing Employees

Assigning jobs to existing employees is not yet available through the interface. Contact our Customer Care team if you need assistance with this.

Permissions and Access

Editing the Job Catalog

To set up and edit the Job Catalog, users must be:

• An Owner or Super Admin, OR
• A Custom Role with "Job catalog – Edit" permission enabled

Using the Job Catalog

Any role with access to the People section (such as People Admin or Hiring Manager) can select job names from the catalog when inviting new hires.

Frequently Asked Questions

Will this affect contract amendments?

The Job Catalog doesn't change how amendments work. However, if you amend a contract and update a job title, you'll have the option to update the job name in the catalog for consistency.

What happens when I change a job name in the catalog?

Changes are applied instantly across the platform without triggering contract amendments or requiring approvals. For example, fixing a typo from "Buzness Operations" to "Business Operations" updates immediately.

Does this appear in HR reports?

The Job Catalog doesn't currently appear in existing HR reports. If you'd like to see job catalog reporting features, please share your feedback with our Customer Care team.

Is there a limit to how many jobs I can add?

There's no current limit.

What format should I use for Job IDs?

All alphanumeric formats are accepted for Job IDs.