Add an expense

Article author
Nneka
  • Updated

When you need to request a reimbursement for a company-approved expense, you can do so directly on Remote. Only employees are able to add an expense. This can be done on the Remote mobile app or directly on the platform.

In this article, we cover the following: 

Add expense

When you log into Remote: 

  1. Click on the Expenses tab.
  2. From the Expenses page, click on the Submit an expense button on the right.

    add_expense.png
  3. Fill out the details of your expense.
  4. Attach your receipt and up to 5 supporting documents. All attachments must be related to the same expense. Include a note to provide additional context.
  5. Submit your expense for reimbursement.

See also: Delete an expense

Modify Expense

You can always view the expense you've submitted from the Pending tab and make changes before the expense gets approved. If you need to modify an expense that has already been approved, please reach out to us.

edit_expense.png

See also: Can commissions or expenses be processed after the global payroll cutoff date?

For countries where we run a monthly payroll, if the expense is submitted and approved before the payroll cut off which is the 11th of the month, 11:59PM UTC, it will be paid out in the same month. If it is submitted and approved after the 11th of the month, it will be paid out in the following month. 

Note: Exceptions to the standard payroll cutoff dates include Bulgaria and Germany, as well as other countries with semi-monthly payroll schedules. In Bulgaria, the cutoff is on the last day of the month. The cutoff date for Germany changes each month.

See also: Remote expense policy - what to do to avoid rejection

Partial expense reimbursement

If you're submitting an expense reimbursement that isn't for the full amount shown on the receipt, it's considered a partial reimbursement. To ensure your request isn't rejected, specify that it's a partial reimbursement in the Notes field. The Total amount you should enter in the form is the partial reimbursement amount.

partial_reimbursement.png

Expense submission recommendations

  1. Submit expenses in the currency shown on the receipt.
  2. If an expense is declined, you can resubmit by editing the original submission.
  3. Submit different types of expenses separately to ensure smooth processing.

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