If a team member has worked with your company more than once, Remote may have a separate profile for each period of employment. Linking these profiles lets you review the team member’s current and previous employment in one Work history.
Linked profiles stay separate. Remote doesn’t merge or delete profile data when you link them.
When does a team member have multiple profiles?
A team member may have more than one Remote profile if they:
- Left your company and later returned
- Relocated and started a new employment in a different country
- Changed from a contractor to an employee
What is the Work history tab?
Work history connects profiles that belong to the same person so you can review their employment with your company over time.
You’ll see the Work history tab when two or more profiles for the same team member are linked. Linking profiles doesn’t combine them. Each period of employment keeps its own profile and data.
How do I link a team member’s profiles?
When you open an employee or contractor profile, Remote may show a suggestion if another profile in your company could belong to the same person.
If you’re a company owner or super admin, you can review the suggestion and confirm whether the profiles belong to the same person. After you link the profiles, the Work history tab appears and you can move between the team member’s current and previous employment.
Remote doesn’t automatically link suggested profiles. An owner or super admin needs to review and confirm the link.
How do I unlink profiles?
If profiles were linked by mistake:
- Open the team member’s Work history tab.
- Select Manage → Unmerge profiles.
- Deselect the profile or profiles you want to unlink.
- Select Continue.
- Select Unmerge profiles to confirm.
The unlinked profile will no longer appear in that team member’s Work history. The profile and its data remain unchanged.
If you unlink a profile by mistake, select Manage → Link profiles to link it again.
What happens when I rehire a previous team member?
When you invite someone who previously worked with your company, Remote may suggest their previous profile as you enter their name.
If the suggested profile belongs to the person you’re rehiring, select it to prefill information from their previous profile. You can review and edit the prefilled information before continuing.
Remote creates a new profile for the new employment and links it to the previous profile. You can then see both periods of employment in Work history while each profile and its data stay separate.
For example, if a team member leaves your company and returns a year later, their previous employment remains on its original profile. Their new employment gets a new profile, and Work history connects the two.
Frequently asked questions
Does linking profiles merge or delete data?
No. Linking profiles doesn’t merge, overwrite, or delete profile data. Each employment keeps its own profile. Work history simply connects the profiles so you can move between them.
Can I link an employee profile to a contractor profile?
Yes. Profiles can be linked when they belong to the same person, even if their employment type changed. For example, you can link a previous contractor profile with the person’s new employee profile.
Does Remote automatically link profiles?
No. Remote may suggest profiles that could belong to the same person. A company owner or super admin needs to review and confirm the link.
Why can’t I see the Work history tab?
Work history only appears when a team member has linked profiles from different periods of employment.
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