How to submit a mileage claim

You can submit a mileage reimbursement claim from the Expenses tab when you use a personal, rental, or company vehicle for business travel.

Remote tailors mileage claims to your country's tax regulations. We ask for the information needed to calculate your reimbursement correctly and help you benefit from the tax-free mileage rates and allowances available under local law.

Mileage claims aren't available in the Remote mobile app yet. Please use a desktop or laptop browser.

Each mileage claim covers one direction of travel. For a round trip, submit two claims: one for each direction.

The information and supporting documents required depend on your country and vehicle. The form will show you what you need to provide based on your country’s tax regulations.

1. Go to Expenses in your Remote dashboard.
2. Click Add expense and select Mileage.
3. Select your reason for travel. Choose Other if none of the options apply.
4. Enter your travel date(s).
5. Enter your trip and vehicle details, including:
6. • Vehicle ownership (personal, rental, or company)
   • Vehicle plate number
   • Starting and ending locations
   • Distance travelled
6. Complete any additional fields required for your country. These may include vehicle type, fuel or power type, engine details, passengers, commuting information, or detours.
7. Upload any required documents, such as a route screenshot, fuel or charging receipt, or vehicle information.
   > Note: Some details may already be filled in if you've submitted a mileage claim before. Check that they're still correct.
8. Review your reimbursement rate and amount, which are calculated automatically.
9. Click Submit.

Your claim will appear under Pending, and your manager will be notified to review and approve it.