Add or change incentives, allowances and expenses for your employees directly from Remote

With the Pay Items feature, Payroll customers gain a more efficient way to manage payroll directly, facilitating the easy adjustment of incentives, expenses, allowances, and more, enhancing the overall payroll management process.

This article covers:

• Navigating to Pay Items
• Creating Pay Items
• Pay Items statuses
• Viewing and Editing created Pay Items
• Archiving Pay Items

Navigating to Pay Items

To access Pay Items, follow these easy steps:

1. Click the Team tab in the navigation panel to the left of your Remote account.
2. Select the desired employee profile.
3. In your employee's dashboard, click on the Pay Items tab at the top.
   
   

Creating Pay Items

From this tab you can create two types of pay items:

Recurring Payments: These are added to every payroll process automatically.

One-Time Payments: These are added to a single payroll run, ideal for bonuses or one-off adjustments.

To create a pay item:

1. Click on the Add Payment blue button to the top right.
2. Choose between a recurring payment or a one-time pay item.

3. Click Add pay item at the top right again to confirm the creation of the pay item for your employee.

   Note: employers can only add Employee Pay Items if it has been configured already on the Legal entity level. To configure Pay items for a new entity, please contact an admin. To do so, click Contact us in the banner at the top, or send an email to gp-help@remote.com.

4. Specify the details such as amount, effective date, and other necessary information.
5. Click Save and Close to finalize the creation.

Pay Items statuses

• Scheduled: Upcoming adjustments waiting to be applied to payroll, open for edits.
• Processing: Adjustments currently being processed in the payroll cycle, cannot be edited until the cycle is complete.
• Completed: Adjustments fully processed and applied to the payroll.
• Archived: Remove incorrect pay items from the employee’s profile

Viewing and Editing created Pay Items

• Pay items can be edited by clicking the three-dot button next to the status of the item.

• Note: GP Customers have the ability to edit pay items created by an admin, provided they meet one of the following criteria:
  • The pay item is not yet associated with a payroll run.
  • The pay item is in an active run, but the run status is currently "Preparing"

Once a payroll run moves beyond the "Preparing" state, these edit permissions are restricted.

Archiving Pay Items

If a pay item has been entered incorrectly or not processed, customers can archive it to remove it from the employee's profile, maintaining a clean and current view of relevant pay items.