How do I go live with Remote HRIS?

After completing training and user acceptance testing (UAT), you’re ready to go live. But launching Remote HRIS is more than flipping a switch — a successful rollout includes clear communication, thoughtful invitations, and ongoing support.

This article walks you through everything you need to make your go-live a success: from pilot launch to company-wide adoption.

1. Plan your rollout: pilot first, then full launch

Some companies choose to begin with a soft launch (pilot) before inviting the full organization. While optional, a pilot can help uncover usability issues early and give you valuable feedback in a smaller, controlled environment.

If you decide to pilot:

• Select 1–3 teams to test the platform in a real context.
• Ask them to complete key actions like onboarding, submitting time off, or updating their profiles.
• Collect feedback on usability, setup, and communication.
• Use that input to make final adjustments and clarify messaging.

To invite your pilot group:

• Go to Team > Onboarding.
• Select the relevant users.
• Click “Send invite”.

Pilot users often become internal champions who can support others during the full rollout.

2. Review your go-live readiness

Before inviting your entire team, make sure:

• All feedback from training and UAT has been addressed.
• Admins, Managers, and team members know what to expect.
• Core workflows (onboarding, time off, expenses, etc.) are functioning correctly.
• Team structure, roles, and reporting lines are clean and accurate.
• Your internal communication plan and timeline are clear.

3. Go live with your full team

When you're ready for the full rollout:

• Go to Team > Onboarding.
• Select the remaining users.
• Click “Send invite”.

Each person will receive an email prompting them to log in, complete onboarding, and start using Remote HRIS.

💡 Tip: Invite Admins and Managers first so they can support their teams through the transition.

💡 Tip: You can choose to invite everyone at once or in phases, whatever works best for your rollout.

⚠️ Important: If you selected the "Invite employees immediately" option during CSV upload, the team members have already received invites already. You can check the enrollment status under the Team > Onboarding tab.

4. Announce the launch

Make your launch visible, clear, and positive. A thoughtful announcement helps people feel confident and excited to use the new system.

What to include in your message:

• A brief note from a leader explaining the purpose of the launch
• What Remote HRIS is and what actions team members need to take
• Where to go for help or questions

💡 Many companies create a #go-live Slack or Teams channel to share updates, answer questions, and celebrate together.

🎉 Ways to celebrate go-live:

• Leadership announcement: A message from a senior leader can validate the project and build momentum
• Kickoff event: Host a short virtual or in-person session to mark the launch
• Fun Slack/Teams channel: Add gifs, emojis, and pinned FAQs to drive engagement

Go-live is more than a system switch, it’s a milestone in how your company operates. Make it feel like one!

5. Post-launch support

Continue supporting your team in the days and weeks after go-live:

• Keep support channels open for quick help
• Share pinned resources or quick video walkthroughs
• Send reminders to complete onboarding or update profiles
• Recognize early adopters and internal champions

💡 Track adoption using the Team > Onboarding tab and follow up as needed.

🙌🏻 You're live!

Remote HRIS is now fully rolled out. Your team can manage profiles, submit time off, and handle HR tasks in one centralized platform.

Next step:

👉 How do I get started after going live with Remote HRIS?