How to run reports to my General Ledger (GL) accounts

In this article, we explain how to generate general ledger (GL) reports in Remote's Global Payroll product. These reports help you review payroll-related costs and prepare accounting entries for your general ledger.

See also: How to map pay items to my General Ledger (GL) accounts

Before you begin

Before running a GL report, make sure:

• You’ve imported or created your chart of accounts in Remote, and
• Your pay items are mapped to general ledger accounts.

• If these steps aren’t completed, the report won’t run. Instead, you'll see a message prompting you to complete account mapping. You’ll be guided to the relevant screen to do so.

  Additional notes:

• Report history is saved in the General ledger report screen and cannot be deleted.

• Current report dimensions include cost centre and department. Additional dimensions may be available in the future.

• If you notice formatting issues with non-English characters in your download, try using the XLSX file format for better compatibility.

Types of GL reports available

You can choose from several report types depending on how your team and payroll data are structured:

• GL summary – Cost centre breakdown
  Use this if cost centres are assigned to team members and you want to see payroll data broken down by those categories.

• GL summary – Department breakdown
  Use this if departments are assigned to team members and you want department-level granularity.

• GL summary – Ungrouped
  Use this if you don’t use cost centres or departments—or if you don’t need those breakdowns in your report.

• GL detail (by employee) – Pay item grouping
  Groups payroll items (e.g., salaries, bonuses) by pay type across employees.

• GL detail (by employee) – GL account grouping
  Breaks down the GL data at the individual employee level.
  Note: Only users with Salaries permission can access this report.

How to run the report

Follow these steps:

1. Go to All reports > Payroll.

2. Under Select, choose your report type:

   • GL summary – Cost centre breakdown

   • GL summary – Department breakdown

   • GL summary – Ungrouped

   • GL detail – Pay item grouping

   • GL detail – GL account grouping

3. Choose the time frame from Period drop down:

   • Month: Run a report across multiple payroll runs (e.g., main and off-cycle).

   • Payroll run: Run a report for a specific payroll run only.

4. Select the legal entity from the dropdown.

5. Select Run report.

6. Once the report generates, select the three dots next to the report name and choose your preferred download format (e.g., CSV or XLSX).

Example

Let’s say you need to create a GL report for your company’s October payroll, broken down by department:

• In the report list, select GL summary – Department breakdown.

• Under Payroll run, choose October 2025.

• Select your company from the Legal entity dropdown.

• Run the report and download it as XLSX to preserve special characters.

Troubleshooting and tips

• Missing report? Check that you’ve mapped your accounts and uploaded your chart of accounts.

• Report won’t generate? Make sure you’ve selected a valid legal entity and time period. If you run into any issues, reach out to us via chat or email.

• Non-English characters not displaying correctly? Try downloading as XLSX instead of CSV.