[Employee] What if the item I need to expense is in a different currency from my local currency?

When you pay for a business expense in a foreign currency, your bank applies its own exchange rate — which usually includes a spread or fee on top of the market rate. This means the amount debited from your account can be higher than what appears on the receipt.

Remote allows you to claim the full amount you were actually charged, including any bank fees.

Here's how:

Before you start

Find your bank statement or transaction record showing the exact amount debited from your account in your local currency. You'll need to upload this alongside your receipt.

How to submit

1. Go to Expenses and add a new expense

2. Upload your receipt — Remote's AI will scan it and pre-fill the merchant, date, amount, and currency

3. Change the currency to your contract currency (for example, EUR if you're employed in the Netherlands, or USD if you're employed in Argentina with a USD salary)

4. Update the amount to the exact figure debited from your bank account — this is what you'll be reimbursed

5. When you change the currency, you'll see a prompt reminding you to upload a supporting document — don't skip this step

6. Under Supporting documents, upload your bank statement or transaction record

7. Submit your expense

Why the bank statement matters

Uploading your bank statement is what allows Remote to reimburse the full debited amount. Without it, the additional amount above the receipt value may be treated as taxable income depending on your country's rules.

What happens next

Remote reimburses you the amount you submitted, in your local currency. No further conversion is applied — what you entered is what you receive, via your regular payroll.

Good to know

• The currency mismatch warning currently appears on web only — mobile support is coming
• Your manager approves the business purpose of the expense; the bank statement is what confirms the actual amount charged to you
• If you're unsure which amount to enter, check your bank app or statement for the transaction line in your local currency