Are we required to make payment for the EOR Payroll Pre-funding invoice?

Yes, payment for the EOR Payroll Pre-funding invoice is required according to your agreed payment terms. This invoice ensures we have the necessary funds in place to process payroll for the month.

What if the employee didn't work the full month?

EOR Payroll Pre-funding is based on the employee's active status at the time of invoicing, and cannot be prorated.

Here are two common scenarios:

• The employee started between 1st and 15th of the month If the employee started after the beginning of the month, but was active at the time the pre-funding invoice was issued, the full month's cost will still appear on the invoice. Pre-funding is not prorated, even in cases where the employee is only active for part of the month. If the employee started after the 15th of the month they won’t be included in the invoice.
• The employee was terminated before month-end If the employee is terminated mid-month, but was still active at the time pre-funding was calculated, the invoice will still reflect the full month's cost. This is because we pre-fund based on the assumption of continued activity throughout the month.

How will this be corrected?

We issue a Reconciliation invoice by the 3rd business day of the following month that accounts for any:

• Overpayment → You’ll receive a Reconciliation Credit
• Underpayment → Additional charges will be applied

What if I delay payment?

Failure to pay the pre-funding invoice in full and on time may result in:

• Delays in payroll processing
• Late payment fees being applied

Please review our full Late Fees policy here.

Summary

✅ Yes, you must pay the full pre-funding invoice on time

💸 Adjustments are handled in the Reconciliation stage

⚠️ Late payments may lead to additional fees