How does billing work and how can I pay invoices for Payroll with Remote?

Remote's Payroll operates on a monthly billing cycle with usage-based pricing. You'll be charged a one-time implementation fee (payroll service fee) when you first onboard, followed by monthly processing fees based on the number of employees processed each month.

The payroll service fee will be charged on the first invoice during the first week of the month following contract execution. By default, payroll service fees for each entity are charged to you default entity. However, if requested through Sales, fees can be separated per entity and charged to different entities.

The calculation for the one-time payroll service fees is based on the complexity level of your payroll setup.

See also: What does the implementation process look like for Payroll with Remote?

Billing for Remote Payroll is monthly and based on usage and the payments can be made via bank transfer. (We currently don’t offer annual plans.)

• There will be monthly local invoices with all employees on the same cycle.
• Invoices are populated under Billing on the Remote platform.

• does not get sent until the end of the first month of active processing

1. Click on Remote invoices from the sidebar.
2. All the monthly invoices will appear on the screen. Choose the relevant invoice to view the monthly breakdown.
3. Click on Pay invoice from the sidebar
   
4. We offer bank transfer, credit card, and direct debit as invoice payment methods: 
   See also: How to set up a payment method,
   Why does the credit/debit card payment method have a surcharge?
5. • If you choose the bank transfer option, the Remote Bank details will become visible. You can copy and paste these details (which differ for domestic and international transactions) into your banking system.
   • You can also use credit cards with a 3.5% surcharge.
   • Direct Debit is available only for USD, EUR, and GBP currencies with manual payment initiation required, while other currencies like AUD, NZD, and DKK must use bank transfers until direct debit support expands. Only 1 direct debit can be added and you will see available options based on your billing currency.
   • Auto-pay is available for GP invoices but not for payroll funds.
     
     Your payroll invoices have a term of 15 days by default. 

1. Go to Company Settings.
2. Click on Payment Methods, then click Add Payment Method and select an appropriate entity.
   
   
3. Here you can add payment methods for EUR and GBP currencies.

• Please note that you will need to add the payment method separately for each entity if you want to use the same method for multiple entities

1. Go to Company Settings
2. Navigate to Legal Entities under Organizational structure
3. Select the specific Legal Entity
4. Click Payment Settings
   
5. Under "Auto-pay for Remote invoices," click Manage
6. In the drawer that appears, select your payment method, check the auto-pay box, and click Save

The Remote invoices tab shows an overview of all your invoices, credit notes, and reserves. It shows the payment status (paid or unpaid) as well. 

From individual invoices, you can access two additional sections: 

• Invoice overview: To access this tab, you need to click on the invoice you'd like to look at. This tab provides a high-level overview of the selected invoice. From here, you can:
• • View the outstanding payment and the credit note (if one has been issued)
  • Pay your invoice
  • Download an itemized report 
  • Download the invoice as a PDF
• Invoice breakdown: The Invoice breakdown tab allows you to view the EOR invoice breakdown by employee and includes all associated costs regarding each employee's payroll for a particular month. From here, you're also able to see the contractor subscription bill breakdown. It is possible to export the invoice report data as a CSV file.
  See also: How to customize and export your Invoice Report