Understanding the Invoice breakdown on your Remote invoice
The Invoice breakdown lists every individual charge on a Remote invoice. Each line shows the team member, country, cost type, and amount, so you can see exactly what you are billed for. The format is the same on every invoice, across all Remote products.
This article is for company admins and finance teams who review or reconcile Remote invoices.
To combine line items from multiple invoices, use the Consolidated Invoice breakdown report instead. See How do I use the Consolidated Invoice breakdown report?.
This article explains the views, columns, and cost types (shown in the Type column) in the Invoice breakdown. These are the same for every product. It does not list every individual fee or service. For details on specific fees, such as which services fall under Ad-hoc service costs for your product, see the charge-type article for your product:
Remote is rolling out this new Invoice breakdown experience gradually, so you're currently in a transition period.
Your invoices default to this new view, but if you'd rather keep using the previous invoice breakdown and itemized report while you get used to the change, you can switch back to it at any time from the invoice page — your choice is remembered for next time.
Both the new and previous views remain available side by side until March 2027. For details on switching back and what happens after that date, see Switching between the new and legacy views below.
Each Remote invoice has two main views, shown as tabs on the invoice page:
View | What it shows |
|---|---|
Invoice overview | The top-level summary: total amount due, taxes, and payment status. This matches your invoice PDF. |
Invoice breakdown | The detailed view: every charge that makes up the invoice, with the team member, country, cost type, description, amount, and currency. |
The Invoice breakdown is the same on every invoice, no matter which Remote product the charges relate to.
If you want to combine line items across several invoices at once, use the How do I use the Consolidated Invoice breakdown report? instead.
Open any invoice, then select the Invoice breakdown tab. The breakdown is available from the moment the invoice is generated.
Use the view selector above the table to switch between three views. Changing the view does not change the invoice — it only changes how the same charges are organized.
View | What it shows | When to use it |
|---|---|---|
Detailed | One row for each individual charge, including the employee, country, cost type, description, source amount, exchange rate, and invoice amount. | Use this when you need the full line-item detail or want to reconcile a specific charge. |
Employee | One total per employee. Expand an employee to see their costs grouped by cost type. | Use this to understand the total invoiced cost for each employee. |
Cost type | One total per cost type. Expand a cost type to see which employees make up that amount. | Use this to review totals for categories such as base salary, employer contributions, benefits, expenses, or management fees. |
Within the Employee and Cost type views, you can also turn on Horizontal mode to pivot the table: instead of an expandable list, cost types are laid out as columns across the table with one row per employee (or vice versa) — a spreadsheet-style layout. This is a display option within those views, not a separate view of its own, and you can turn it on or off at any time without losing your place.
Within any view, you can also turn on two additional display options:
- Show pre-funding and actuals as columns: splits the Invoice amount column into separate Pre-funding and Actuals columns, so you can see the estimated and final amounts side by side on a reconciliation invoice.
- Show in source currency: adds Source currency and FX rate columns and shows the amount in the original (payroll) currency alongside the invoice currency.
You can also search the table and filter it by country, invoice amount, and other options available for that invoice.
EOR reconciliation invoices include a Billing type filter so you can separate pre-funding reversals from final actual charges.
By default, the Invoice breakdown shows the following columns:
Column | What it shows |
|---|---|
Name | The team member or resource the charge relates to |
Employee ID | Remote's identifier for the team member |
External employee ID | Your own identifier for the team member, set on their profile |
Cost center | The cost center allocated to the employment |
Invoice number | The invoice the charge belongs to |
Type | The category of cost (see the cost types below) |
Period | The period the charge relates to |
Country | The country of employment |
Description | Item-specific detail about the charge, often country-specific |
Invoice amount | The charge in the invoice currency |
Invoice currency | The currency of the invoice, for example USD, EUR, or GBP |
FX rate | The conversion rate applied from the source currency to the invoice currency |
Source amount | The charge in the original (payroll) currency |
Source currency | The currency in which the charge was originally incurred |
Use the column picker to add these columns. They are turned off by default, and you can add or remove them at any time.
Column | When it is useful |
|---|---|
Category | Groups cost types into broader buckets, mainly for incentives and expenses (for example, Bonus or Work-from-home allowance). Available on EOR, Payroll, PEO, and COR Protect charges. |
Billing type | Distinguishes the pre-funding reversal from the final actual charge on EOR reconciliation invoices. |
GL account | The general ledger account, available on Payroll invoices. |
Custom fields | Any custom field you have defined on a team member's profile, with one column per field. |
Every row has a Type (the category of cost) and a Description (item-specific detail).
The table below explains all 13 Type categories — these are the same across every Remote product, so this table applies no matter which product your charges relate to.
It does not list every specific fee within each category; for that, see your product's charge-type article linked at the top of this page.
Type | What it represents | Example description | Learn more |
|---|---|---|---|
Base salary | Fixed regular pay on a recurring basis | Monthly base salary | — |
Other compensation | Variable pay tied to base salary | Overtime payment, holiday pay, signing bonus | — |
Incentives | Performance or result-linked variable pay | Performance bonus, sales commission | — |
Expenses | Reimbursed business costs | Travel reimbursement, home office equipment | — |
Payslip benefit (cash) | A cash benefit processed through payroll | Meal allowance, transport stipend | — |
Payslip benefit (non-cash) | A non-cash benefit processed through payroll | Health insurance (employee portion) | — |
Other benefits | Benefits not processed through payroll | Employer-paid life insurance | — |
Employer contribution | A mandatory, country-specific payroll cost Remote pays on the employee's behalf, such as social security, pension, or unemployment insurance | Germany social security | — |
Management fees | Remote's core service fee | Remote management fee | — |
EOR add-on service | A recurring add-on that enhances the core service, specific to EOR | Equity management fee | |
Ad-hoc service costs | A one-time service charge | Visa application assistance, background check | |
Local indirect tax | Country VAT or GST on Remote services, attributable to a team member | Local VAT/GST | |
Sales tax | Invoice-level sales tax on Remote services | Sales tax on services | — |
Example: A team member in Germany receives an overtime payment of 400 EUR. In the Invoice breakdown, this appears as one row with the Type Other compensation, the Description Overtime payment, and an Invoice amount of 400 EUR. The related employer social security charge appears as a separate row, with the Type Employer contribution and the Description Germany social security.
For how billing type (pre-funding vs. reconciliation) values appear on EOR invoices specifically, see EOR charge types.
The Invoice breakdown can show the attributes you use to organize your own reporting, setup on the Employee profile :
- Cost center appears as a column whenever your company has at least one cost center set up. Each employment shows the cost center allocated to it (or split allocations, where supported).
- External employee ID shows your own identifier for a team member, taken from their profile. It is empty if you have not set one.
- Custom fields that you have defined on a team member's profile each appear as their own column in the column picker, so you can turn them on or off independently.
Cost center, team member name, and country are captured at the time the invoice is generated.
If you change any of these on a profile after an invoice is issued, the original invoice keeps the values it had when it was created. This keeps past invoices accurate and reproducible.
The sum of the Invoice amount column across every row in the Invoice breakdown always equals the invoice total.
The Invoice breakdown and the billed amount come from the same source, so the detail you see always adds up to what you are charged. Changes made to payroll data, profiles, or custom fields after an invoice is issued do not change that invoice's breakdown.
Select Download CSV on the Invoice breakdown tab to export the line items.
- The CSV includes whichever columns you currently have selected in the column picker, so turn on any optional column before exporting.
- The file includes invoice details such as the invoice number, period, currency, and total.
- There is one row per line item, and the amounts add up to the invoice total.
For some invoice types, a CSV breakdown is also attached to your invoice email.
