How to add your company’s privacy notice in Remote

When you collect and store team members' data in an HR management software, it’s important to add and present your company’s privacy notice; this lets users know how their data will be collected and used.

Remote handles this for employees hired through one of our entities (i.e. Employer of Record).

For other team members, such as employees hired through your own entity, contractors, and payroll users, you have the option to either use our template privacy notice or add your own.

You can now complete this important compliance step seamlessly in Remote; it will then be automatically embedded into the onboarding process and available for users in their Documents tab.

Add your company's privacy notice

1. On the left-hand navigation, click Company settings.
2. From the Company information tab, scroll down to the Privacy notice section at the bottom of the page. If you already have a privacy notice in place, you can view it and see the date when it was added.
3. To add a new notice or edit the current version, click on Edit.
4. Choose whether you want to use Remote’s privacy notice template or Upload your own privacy notice.
5. To add your own privacy notice, click on Upload own privacy notice then drag and drop your file or click to upload from your device. It must be in PDF format. If you already had a previous notice added, the new version will replace it.
   
   

When a new team member logs into their account for the first time and views their onboarding flow, the privacy notice will be linked at the bottom of the screen.

Users can also view the notice at any time in their employee account under the Documents tab.