An employee hired by your company is someone you employ through your own legal entity and manage using Remote HR software — as opposed to using Remote as the Employer of Record (EOR).
See also: How to add and invite employees hired by your company to Remote
CSV format instructions
- Date must be in YYYY-MM-DD format.
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Country should be one of the following:
- A 3-letter country code
- A 2-letter country code
- The full name of the country
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Sex should be one of the following values:
- male, female
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Gender identity should be one of the following values:
- female, male, non-binary, no-response, other
- Contract currency should be one a 3-letter currency code.
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Type of employee should be one of the following values:
- full_time, part_time
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Annual gross salary must be a numeric value only (e.g., 75000.00). Exclude currency symbols and codes.
- Use a single period to indicate cents (e.g., 10.50).
- Commas are not supported.
- Nationality should refer to the country name and can match the same format as the Country field
Glossary of supported fields
| Field Name | Mandatory | Description | Example Values |
| Full name | Y | The employee's full name | Alex Johnson |
| Personal email | Y | The employee's personal email address | alex.johnson@example.com |
| Country | Y | The country of the employee's location | USA, GB, Canada |
| Job title | Y | The employee's job title within the company | Software Engineer |
| Manager | N | The employee's manager | Sara Kale |
| Manager's email | N | The employee's manager's email | sara.kale@example.com |
| Full legal name | Y | The employee's legal name as per official documents | Alexander Johnson |
| First and middle names | Y | The employee's first and middle names | Alexander David |
| Last name or surnames | Y | The employee's last name or surname | Johnson |
| Address | Y | The employee's residential address | 1234 Maple Street |
| City | Y | The city of the employee's residence | San Francisco |
| State | Y | The state of the employee's residence | California |
| Postal code | Y | The postal code of the employee's residence | 94102 |
| Emergency contact's full name | Y | Full name of the employee's emergency contact | Jamie Johnson |
| Relationship to employee | Y | The emergency contact's relationship to the employee | Spouse |
| Their email | Y | Emergency contact's email address | jamie.johnson@example.com |
| Their phone number | Y | Emergency contact's phone number | +1-555-123-6577 |
| Employment start date | Y | Start date of employment in YYYY-MM-DD format | 2024-01-01 |
| Contract currency | Y | Currency code for salary payments | USD |
| Annual gross salary | Y | The employee's annual gross salary | 75000 |
| Work email | N | The employee's work email address | alex.johnson@company.com |
| Department | N | Department the employee works in | Engineering |
| Manager | N | Employee's direct manager | Casey Smith |
| Preferred name | N | The name the employee prefers to go by | Alex |
| Pronouns | N | The pronouns the employee prefers | they/them |
| What is your sex? | N | The employee's sex | male |
| Gender identity | N | The employee's gender identity | non-binary |
| Other gender description | N | Description if 'other' gender identity is selected | Prefer not to say |
| Nationality | N | The employee's nationality | Canadian |
| Birthdate | N | The employee's birthdate in YYYY-MM-DD format | 1990-04-23 |
| Mobile number | N | The employee's mobile phone number | +1-555-211 |
| Extra Statement | N | Additional information or statements about the employee | Eligible for remote work benefits |
| Address line 2 | N | Secondary address line for the employee | Apartment 101 |
| Local details | N | Additional local details for the employee's location | Near the central park |
| Type of employee | N | The type of employment (full_time, part_time) | full_time |
| Probation end date | N | The end date of probation period in YYYY-MM-DD format | 2024-04-29 |
| Contract duration | N | Duration of the employment contract | 12 months |
| Contract end date | N | End date of the employment contract in YYYY-MM-DD format | 2025-01-17 |
| Work hours per week | N | Number of hours the employee works per week | 40 |
| Number of paid time off days | N | Annual number of paid time off days | 20 |
| Paid time-off initial balance | N | Initial balance of paid time off | 10 |
| Role description | N | Description of the employee's role | Responsible for developing software |
| Supervisor's name | N | Name of the employee's supervisor | Morgan Lee |
| Employee's work address | N | The work address of the employee |
4567 Oak Avenue, San Francisco, CA 94107 |
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