How to perform a right to work check when onboarding a new employee hired through your entity

When you hire an employee, you must verify their eligibility to work in their country of residence. This is often called a right-to-work check. Remote already performs this important step for employees hired worldwide through our Employer of Record (EOR) services.

Now you can include a right-to-work check when onboarding employees hired through your own entity. This eliminates the hassle and cost of doing it off-platform or with another software. It also allows you to add it easily to the employee's profile.

Note: You will need to perform the verification, but this streamlines the process of gathering the needed information during onboarding and presenting it to you in a user-friendly format.

In this article, we will cover the following: 

• How it works
• Access the right-to-work
• Perform the right-to-work check

How it works

1. During the add new hire flow, we’ll ask if you need to complete a right-to-work check for the employee. If you select Yes, we’ll include this in the employee's onboarding flow.
2. If the employee has already been working for your company before adding them to Remote (i.e. has a seniority date), or if you have already verified their right to work outside of the platform, you can select No to skip this step.
   
   
   
   
3. If you selected that you need to complete a right-to-work check: When the employee creates their Remote account and accesses their list of onboarding tasks, there will be one called Employment eligibility.
4. During this step, the employee will use the drop-down to select their employment eligibility status in their country of residence.
5. Based on their country and selection, the employee will be guided to the correct flow. They’ll be asked to provide answers and/or files that you can use to perform the right-to-work check.
   
   

Access the right to work

1. Once the employee has completed their onboarding, you will receive a notification on the Things to do section of your Dashboard to let you know that it’s time to complete the right-to-work check. Click the notification to start the process.
2. You can also start the process by clicking on the employee’s name from the Onboarding tab, which pulls up the Onboarding progress drawer and has a Start right-to-work check link.
   
   
3. You can also start the process from their employee profile under the Right to work check section.
   

Perform the right-to-work check

1. When you start from the notification, onboarding progress drawer, or employee profile, you’ll be directed to the Right-to-work check page. Here you have easy access to the answers and files that the employee provided and a list of questions to complete. Once you've verified all the information, click on Submit.
2. Once you successfully submit the right to work check, the status will be changed to Approved and the details will be stored on the Right-to-work check section of their employee profile.