What Employee Information Do I Need To Share During the Implementation Process With Remote Payroll in the Netherlands?

During the Remote Payroll implementation process for the Netherlands, we will ask you to upload your employees' information via our platform.

To ensure a smooth implementation, here are the documents you can prepare:

Mandatory Items:

• Employees’ Contracts (Signed Offer Letters)
• Employees’ Payslips
  • Payslips from the start of the tax year (if you start payroll with us in the middle of the year)
• Salary tax declaration (”Model” Opgaaf gegevens voor de loonheffingen or loonbelastingverklaring)
  • New employees need to sign a salary tax declaration (“Model” Opgaaf gegevens voor de loonheffingen or loonbelastingverklaring), a form detailing name, address, “BSN number (social security number), date of Birth and if the employee wants to use the Tax discount
  • Visit this page to view the format, and the government website here for more information.
• Personal Identification
  • e.g. Copy of their passport. Please note a driver's license is not accepted.

New Employees (First-time Hires for the Customer's Entity)

For new employees (new starters for the customer's entity), we will request the following mandatory information, which is included in our implementation data template:

1. Employee Information
2. Salary Information
3. Bank Details

Already Active Employees (Existing Employees Within the Customer’s Entity)

For existing active employees, we will request the following information through our implementation data template:

1. Employee information (from the Employee Information Template - details such as Address, Name, Salary, Start Date, etc.)

2. Salary information

3. Bank details

4. YTDs information (Year-To-Date): request the GTN (gross-to-net) report for the current tax year.

   The in-house specialist will need to do a month-by-month take on from January until the month before parallel.

   For example, the company is going live in April with Remote. The final leave balances at the end of March.

   a. Employee(s) leave balance: the final number of leave days measured for all leave types at the end of the last month before moving to a new entity.

Foreign Employees

For foreign employees, we will request the following information:

1. Employee ID

2. Work Permit

3. Residency document

4. Does the employee qualify for the 30% ruling?

   Currently, we don't file applications or provide advice on the 30% ruling. We only process approved applications—we need an approval letter from the government.

   The 30% ruling is a tax benefit in the Netherlands for highly skilled migrants. To qualify, you must meet specific requirements, such as having a particular employment contract and earning a minimum taxable salary.

   This ruling allows employers to provide a tax-free allowance of up to 30% of an employee's salary. It can significantly boost the employee's net income and is designed to offset the extra costs highly skilled migrants might face when moving to the Netherlands, like housing and transportation expenses.