France Business Registration Checklist for Remote Payroll

Before initiating payroll services with Remote in France, please review this checklist to ensure your business has completed all necessary registration steps. This will help streamline the process and avoid any potential delays.

Mandatory Items

1. Has the company registered with the Chambre de Commerce (KBIS)?
   In France, the Chambre de Commerce et d'Industrie (CCI) is a public institution that represents and supports businesses across various sectors. The Kbis (Extrait Kbis) is an official document issued by the Commercial Court that serves as a company's "business birth certificate." It verifies that your company is properly registered with the French Registre du Commerce et des Sociétés (RCS) and operates as a legitimate business entity. This document provides essential information about your business's legal status, activities, and identity. Visit the official website to read more information.
2. Has the company registered with the Social Security Authority (URSSAF)?
   URSSAF (Unions de Recouvrement des Cotisations de Sécurité Sociale et d'Allocations Familiales) is France's social security and family benefits collection agency. All companies in France must contribute to social security based on their employees' compensation. URSSAF
3. Are you registered with the pension regulators?
   French employers must register for two mandatory supplementary pension plans: AGIRC (for executives) and ARRCO (for non-executives). These plans are established through collective agreements and provide defined benefits (DB).
4. Are you registered with the Withholding Tax Authority (DGFiP)?
   The DGFiP (Direction Générale des Finances Publiques) is the French Treasury Department, a division of the Ministry of Finance. It manages France's financial administration and tax collection. The DGFiP is responsible for overseeing public finances, collecting taxes, and ensuring fiscal compliance. It enforces tax laws and ensures that individuals and businesses meet their tax obligations, including withholding taxes.
   Visit the official website to read more information.
5. Does the company provide health insurance?
   Employers must provide private health insurance (mutuelle) for all employees to supplement French Social Security healthcare coverage. The coverage amounts are set by the applicable collective bargaining agreement (CBA) branch.
6. Does the company provide life insurance?
   French law mandates that employers provide life and disability insurance (prévoyance) coverage for all employees. This includes protection for life, long-term disability, and short-term disability. The employer must cover the entire cost of prévoyance. Visit the official website to read more information.
7. What is your CBA name?
   In France, CBAs (collective bargaining agreements) are agreements negotiated at national, industry, and company levels to establish specific employment conditions.These agreements form a cornerstone of French labor law and govern employment relationships. CBAs exist across most industries, with many being binding nationwide. Their provisions always take precedence over less favorable terms in individual employment contracts. When a CBA is signed by one or more "representative" trade unions—at any level: company, industry, or national—it applies to all employees, regardless of union membership.Employers must follow their relevant CBA when creating employment contracts, as CBAs typically require better terms than the Labor Code's minimum standards, including higher salaries, longer notice periods, and better severance payments. Though not strictly mandatory for all companies, CBAs' extensive coverage and binding nature make them crucial for employers in France. Companies must apply the appropriate CBA correctly to their workforce.
8. Do you have a French bank account?
   A local bank account in France is required for processing payroll and conducting business transactions.

Recommended Best Practices

1. Are all internal company agreements/policies in place based on local laws?
   To ensure smooth payroll processing and set up your company for success, we need your company policies. This includes leave policies and standardized procedures for payroll processing to ensure consistent and accurate calculations, deductions, and benefits.