Do I need to declare equity before the payroll cut-off date?

No, equity does not need to be declared before the payroll cut-off date. The declaration timeline is tied to the grant date, not payroll cycles.

According to Remote's terms of service, equity grant details must be completed as early as possible, and at the latest within 30 days from the date of grant. The preferred approach is to declare the grant right before it is issued, so a quick check of the equity plan can be performed to ensure it allows grants to EOR employees.

The payroll cut-off date becomes relevant only when there is a taxable event (such as vesting of RSUs or exercise of options) that needs to be processed through payroll. In those cases, the tax team creates adjustments for the payroll team to include in the appropriate payroll cycle.