How to Add a New Employee on the Remote Payroll Platform

In this article, we will cover:

• How to add new employees
• Country specific information

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How to add new employees

Here is how to add new employees in Remote Global Payroll in the Remote platform.

1. Go to the Onboarding tab and click on Add new hire.
   
   
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2. Choose An employee.
   
   
   
   
3. Choose My company’s entity.
   
   
   
   
4. Choose I’ll use Remote’s global payroll service.
   
   
   
   

5. You will be prompted to fill out the basic information for the new team member, including:

   • Name
   • Email
   • Job title
   • Department

6. At the end of the Basic Information page, you'll see two options to invite the team member to self-enroll on Remote:

   • Invite the team member to self-enroll:

     • You will be prompted to fill only the contract details and once invited, they will receive an email to create their profile and add their personal details.

   • Enter the team member’s details yourself:

     • You will manually add their personal, address, and administrative details.
   

7. Once everything is completed, follow these steps:

   • Click on Invite Now.
   • The new team member will be added under the Employees on the Team tab:
     
     

After the new hire is added to the Remote platform using the steps above, the Remote Global Payroll Operations team will be notified.

Country-specific Information:

For some countries, new hires must be added before the start date in order to register them with the local authorities.
🇦🇹 Austria: 7 days. Visit the Meldung der Dienstnehmerin/des Dienstnehmers (Meldewesen der Arbeitnehmer - ANM) website. 

🇧🇪 Belgium: No later than the business day following the start of the contract. Visit the Dimona website.  
🇧🇬 Bulgaria: 3 days. Visit the Трудов договор (Trudov dogovor) website.
🇧🇷 Brazil: Timely registration is crucial. It's highly recommended to register the employee prior to their employment start to ensure they have social security coverage and benefits from day one. Visit the government website. 
🇭🇷 Croatia: 15 days. Visit the Prijava zaposlenika website. 
🇧🇪 Germany: 3 to 7 days after contract start. Visit the Meldepflicht Erfüllung (Notification Obligation) website. 
🇮🇹 Italy: 24 hours from start of contract. Visit the Dichiarazione di inizio attività (DUI) website.  

🇪🇸 Spain: New hires can be registered up to 60 days before the employment start date, but no later than the first day of employment. Visit the Modelo SEPA website. 

🇵🇹 Portugal: Notifications must be submitted within 24 hours before the employment contract takes effect.

🇫🇷 France: Pre-employment declaration must be done within 8 days before the employee start date. Visit Déclaration préalable à l'embauche (DPAE) website.