How to Request Collective Bargaining Agreement (CBA) and Payroll Changes

When a new Collective Bargaining Agreement (CBA) is published or you need to update payroll items, it's essential to notify Remote promptly and provide the necessary details. This guide outlines the steps to ensure all changes are implemented accurately and in compliance with local regulations.

Your responsibilities and Remote’s role

When a CBA or other payroll change takes effect, both you and Remote have a role to play:

• Your responsibility as Customer: Interpret legal requirements, notify Remote of changes, and provide details of any new or negotiated pay items.
• Remote's responsibility: Apply all legally required updates and configure your payroll setup based on the information you provide.

How to request changes

Step 1: Notify Remote early

When to notify:

As soon as you receive a new CBA or when you plan to make changes to compensation or pay items even if it’s unrelated to CBA.

What to include:

• The effective date of the new CBA or pay item.
• A summary of key changes.
• Your legal advisor’s interpretation (for example, whether an item must be maintained, absorbed, or excluded)

How to notify Remote:

Follow the instructions in this article: Remote Payroll Service Level Agreement (SLA): Where to Contact for Help with Daily Tasks, Roles & Responsibilities

Step 2: Consult your legal advisor

CBA changes are often complex and can affect many contractual terms and payroll elements, therefore, you should work with your legal advisor to:

• Identify mandatory changes that must be applied.
• Determine how to handle non-absorbable items.
• Clarify any specific conditions or exceptions.

💡 Tip: Sharing your legal interpretation helps Remote apply updates accurately and reduce back-and-forth clarification.

Step 3: Remote updates mandatory pay items

Once notified, Remote will:

• Update all payroll elements that are legally required per CBA (e.g., minimum base salary, seniority bonuses, statutory allowances).

Step 4: Provide instructions for non-mandatory elements

• Share any additional pay items or conditions resulting from the CBA interpretation (e.g., special allowances, benefits, or clauses) with Remote.

This helps Remote set up the correct payroll configuration.

Step 5: Review and confirm your payroll setup

Remote may ask for clarification before processing updates, especially regarding:

• Taxation
• Social security contributions
• Benefit classification (e.g., taxable, benefit-in-kind, exempt)

Once everything is aligned, Remote will confirm the payroll changes before the first affected payroll run.

Step 6: Keep Remote informed of new pay items

Even if there is no CBA change, please always notify Remote in advance of any new pay items (e.g., incentives, bonuses, benefits).

This allows Remote to correctly configure them in your payroll system and ensure compliance.