What type of information should I prepare before starting Payroll implementation with Remote?

Company records

• Business registration documents.
• Tax and Social Security supporting documents.
• Collective bargaining agreements/ Collective labor agreements.
• Company Policies and procedures.
• Benefit, Overtime, and deduction policies.

When moving from an existing payroll provider

• Historical payroll data from the start of the tax year.
• A detailed gross-to-net report, with an employee-level breakdown of all relevant earnings, deductions, and taxes for the specified pay period.
• A list of benefits offered, such as pension, health insurance, life insurance, meal vouchers, or company cars, with supporting policy or scheme documents.
• Final available leave balances before the transition, if the client will use Remote’s leave management functionality.

When it's an new legal entity

• Recurring pay items, including allowances, benefits, pension contributions, and deductions.
• Benefits information needed to configure payroll.

To set up your payroll journal, please prepare the following:

• Chart of Accounts: Your payroll-related general ledger accounts, including account codes and names.
• GL Account Mapping: The GL account mapping for each payroll item.
• Suspense Accounts: Your preferred debit and credit suspense accounts.

Additional information (if available):

• A sample payroll journal.
• Cost centre and department details.
• Any specific or custom reporting requirements.

Please review the country-specific guides for the employee information required in each country.