Required Payment and Payroll Information During Global Payroll Implementation in Spain

Here is the information about your payment, payroll, and employment structure we will be asking you during the “2. Customer Information Collection” stage.

1. Payment Information
2. Calendar Information
3. General Company Operational Information

1) Payment Information

• What is the company's salary payout day?
• When is the company's payout day in December?
• The salary payment date if it falls on Saturday
  • e.g. The last working day before the Saturday
• The salary payment date if it falls on Sunday
  • e.g. The last working day before the Sunday
• The salary payment date if it falls on a public holiday
  • e.g. The working day before the public holiday
• Payment methods used to pay employees’ net salaries
• How many days before the payday do you need to receive the net salary payment file?
  • e.g. 1 - 2 days
• The date payslips need to be delivered to employees on
  • e.g. “on the payout date” or “1 day before the payout date” or “2 days before the payout date”

2) Calendar Information

• What is your internal cut-off for payroll input each month?
• On what date will you be able to send the input each month?
• In what month do you pay Bonuses? If the company has a specific bonus scheme.
• How is the bonus amount calculated?
• What month is your annual increase?

3) General Company Operational Information

• What days of the week, are your Working Days?
• The working days of the week. Do all employees work 5 days per week (Monday - Friday)?
  • e.g. All Employees work from Monday to Friday,
    Full-time employees work from Monday to Friday,
    Part-time employees work from Monday - Sunday according to pre-arranged shifts
• Types of employment contracts you have
  • e.g. Full-time, Part-time, Temporary, Fixed-term
• Your current employee headcount
• How many employees do you expect to have in the next 6 months?
• Do you have expat employees on payroll? If so, how many?
• The normal working hours for employees (start and end hours)
  • e.g. From 08h00 to 17h00 with 1 hour lunch
• Do any employees work reduced working hours?
  • e.g. No or Yes, some employees work reduced working hours with details of employees name and code
• Do any employees work reduced working hours?
• The average working hours per person per month
  • e.g. 8 hours per day x 5 days per week x 52 weeks per year / 12 months = 173.33 hours per month
• How are salaries pro-rated?
  • e.g. Monthly Base Salary / Number of Working Days in the Month * Number of Working Days Worked in the Month
• Are you making use of journals?
• Type of employment (working days or calendar)