Spain Business Registration Checklist for Remote Payroll

Before starting payroll services with Remote in Spain, please review this checklist to ensure your business has completed all mandatory and legally required registration steps. This will help streamline the process and prevent potential delays.

1. Does the company have a local Spanish bank account? Spanish tax authorities do not work with foreign bank accounts—it must be a Spanish bank account. There are certain recognized banks; however, some foreign banks with local agencies in Spain may not be accepted.

2. Has the company registered with the National Social Security Institute (INSS)? Employers must register with the Spanish Social Security System (Seguridad Social) and obtain a company identification number (Código de Cuenta de Cotización. Visit the official website to read how to register as an employer.

3. Has the company registered with the Spanish Tax Agency (Agencia Estatal de la Administración Tributaria)? This agency oversees the national tax and customs systems. It also manages resources from other Public Administrations and the European Union as required by law or agreement. Visit the official website to read how to apply for a NIF.

4. Is the company registered with a mutual insurance company for work accidents? (Mutuas de Accidentes de Trabajo y Enfermedades Profesionales) Employers in Spain must register with a mutual insurance company for work accidents. These companies, known as "Mutuas de Accidentes de Trabajo y Enfermedades Profesionales" (Mutual Societies for Work Accidents and Occupational Diseases), provide coverage for work-related accidents and occupational diseases. Currently, there are 19 mutual insurance companies in Spain that collaborate with the national public body. Visit the official website to read more.

5. Is the company registered with a mutual insurance company for workers' compensation insurance ("seguro de accidentes por convenio")? The purpose of this insurance is to protect employees against accidents that may occur during their professional activities, including commuting to and from the workplace. The specific coverage details, such as the scope of protection and the insured amounts, are defined within each CBA and can vary across different sectors and regions.
   Employers must provide workers' compensation coverage to ensure financial protection for employees in case of work-related injuries or illnesses. This requires registration with a mutual insurance company (Mutua de Accidentes de Trabajo y Enfermedades Profesionales). Visit the official website for more information.

6. Your CBA name In Spain, a Collective Bargaining Agreement (CBA) is mandatory. Based on the company's field of operation, CBAs are divided into two types: Sectoral Collective Agreements and Company Collective Agreements. If a company doesn't have its own CBA, it will fall under a Sectoral Collective Agreement. These can be further categorized as either a National Collective Agreement (Convenio Colectivo Estatal) or a Regional Collective Agreement (Convenio Colectivo Autonómico). If you're unsure about the details of your CBA, please consult with your labor adviser. See also: What is CBA (Collective Barraging agreements) in Spain?