How aggregated email notifications for your Remote invoices work

This article explains how aggregated invoice email notifications work in Remote and how you can manage this setting to receive fewer invoice emails.

What aggregated invoice email notifications are

By default, Remote sends one aggregated invoice email when all of the following conditions are met:

• Invoices are issued on the same day
• Invoices belong to the same legal entity
• Invoices are issued in the same currency

The aggregated email includes links and PDF copies for all included invoices.

Example

• Single entity: Your company has a legal entity in Germany and receives multiple service invoices on the same day, all in EUR. With aggregation enabled, you receive one email instead of multiple emails.
• Multiple entities: Your company has a legal entity in the UK for team members hired through Employer of Record and a separate legal entity in Singapore for team members paid through Remote Payroll. In this case, you receive separate invoice emails because the invoices belong to different legal entities.

How to manage this setting

To manage aggregated invoice email notifications:

1. Sign in to Remote.
2. Go to Company settings and select Pricing plans & Invoices.
3. Select Invoice settings.

For each legal entity:

• Enabled: Invoices issued on the same day are grouped into one email.

• Disabled: You receive a separate email for each invoice.

Frequently Asked Questions (FAQs)

Why should I use aggregated invoice emails?
Aggregated emails help reduce inbox noise by grouping invoice notifications into a single email. You can still review and manage each invoice individually in the Invoices section of Remote.

When should I keep invoice emails separate?
If you use automatic email forwarding to internal systems that require one attachment per email, it may be better to keep invoice notifications separate.

Can I pay all invoices together if they’re aggregated?
No. Even if invoices are included in the same email, you should pay each invoice separately using the payment instructions on the invoice. You can also set up Direct Debit and auto-pay to process payments automatically.

See also: How to enable or disable automated invoice payments