When an employee submits expenses, they are sent to your team to approve. The company owner, admins have the permission level to review an employee's expense requests. People managers are only able to view and approve the expenses of the team members assigned to them.
When a new expense has been submitted by an employee, you will get an email notification; and from your Remote dashboard, you will also see a notification about it. At the moment, it is not possible to configure the email notifications so they only go (or not at all) to specific company admins. We are working on making this possible very soon.
- From the
Expensestab, you get an overview of all the expenses that have been submitted for reimbursement.
- When you click on the 3 dots icon, you can view the expense details.
- If the details are satisfactory, click on
Approve multiple expenses
If you have multiple expenses to approve, you can choose to bulk approve them rather than approve them individually.
- When an expense is approved, the status changes to
Approvedand it moves to the Approved section.
- If the expense request is submitted and approved before the 11th of the month, 11:59PM UTC, it will be paid out to the employee in the same month. If it is approved after the 11th of the month, it will be paid out in the following month. The only exception to this rule is Germany, where we have different payroll cutoff off dates each month.
See also: Payroll cutoff dates for Germany (2023)