What’s included in your monthly EOR invoice and CSV breakdown?

Each time you receive an EOR invoice from Remote, the email includes two attachments:

• A PDF invoice with the total amount billed

• A CSV breakdown (PII-free) that outlines costs per team member and category

You can access these documents at any time from your Remote invoices tab. 

What's included in your invoice itemized report (CSV file)

You also have the option to download an itemized report that provides a detailed breakdown of salaries, benefits, contributions, and other charges for each team member. Your itemized report shows different types of costs, including:

• Base monthly salary: The total gross salary for each team member. This may also include country-specific items like paid time off (PTO) payouts or holiday pay.
• Employer contributions: Statutory contributions (such as social security) required by local laws.
• On-payslip benefits: Benefits that are processed via payroll and must appear on payslips as a separate item from the base salary, like work-from-home or meal allowances.
• Incentives: Bonuses, commissions, or other variable pay submitted through Remote’s Incentives tab.
  See also: How do I pay incentives to employees?
• Expenses: Costs submitted by your team members and approved by you through Remote’s Expenses tab.
  See also: How do I review employees' expenses?
• Off-payslip costs: Costs not processed via payroll, such as government-mandated health checks or special tax rulings.
• Other benefits: Employer-paid benefits not shown on the payslip, such as health insurance.
• Ad-hoc service costs: One-time services like background checks, immigration support, or legal support.
  See also: What are the EOR Services and when do they apply?
• Management fee: The service fee that Remote charges for providing Employer of Record (EOR) services.
• Tax gross-up: If you provide a net incentive or reimburse a net expense, the added tax line covers the “gross-up” to ensure the employee receives the intended net amount.

How to download your invoice itemized report (CSV file)

To download the itemized report:

1. Log in to Remote
2. Go to the Remote invoices tab
3. Select the invoice you want to review
4. Select Download itemized report to export the CSV file
5. Select the type of report you prefer: Full billing cycle or Final amounts only

How to confirm reconciled amounts

Starting with invoices issued on or after December 1, 2025, you’ll receive two versions of the itemized report for each EOR reconciliation invoice:

1. Full billing cycle: Includes all charges from the full billing period, both pre-funding and reconciliation.
   Use the Billing type column to understand which charges belong to which invoice.

2. Final amounts only: Shows only the actual payroll costs and adjustments billed in your reconciliation invoice.

This distinction helps you clearly reconcile what you paid up front versus what you actually owe.

Example:

• You were charged 5,000 USD on the pre-funding invoice for your team member’s base salary. (Billing type: Pre-funding)
• After payroll was finalized, the actual amount increased to 7,000 USD because you approved a salary increase. (Billing type: Final actual)
• You also reimbursed the team member for a 130 USD net travel expense. To ensure they received the full net amount, we applied a tax gross-up of 30 USD, bringing the gross reimbursement to 160 USD. (Billing type: Final actual)
• This means that you were undercharged by 2,160 USD on the pre-funding invoice. This difference is the balance in your reconciliation invoice.

Important note if you use third party accounting tools

If you import Remote CSVs into external systems (such as accounting software):

• Review the Billing type column before importing

• Update your mappings regularly, we may add or rename fields over time

• Check how your system handles negative values (for pre-funding reversals). If negative numbers aren’t supported, you may need to adjust the file or ask your finance team for guidance