Yes, we do. To ensure compliance with tax regulations, contractors (US citizen or not) who work with US-based companies are asked to provide one of three different tax documents:
- W9, when the contractor is located in the US and is working with a US company or contractor is a US citizen (living abroad) working with a US company.
- W-8BEN, when the contractor is not based in the US, and is working with a US company
- W-8BEN-E, when the contractor is not based in the US, working with a US company, and is contracting through an entity
Contractors are asked to provide these documents during onboarding. Existing contractors with Remote accounts will also be asked to upload one of these documents. Companies hiring contractors can view and download these documents on Remote.
This is in line with the official instructions on the forms:
Generally, every nonresident alien individual, nonresident alien fiduciary, and foreign corporation with U.S. income, including income that is effectively connected with the conduct of a trade or business in the United States, must file a U.S. income tax return. However, no return is required to be filed by a nonresident alien individual, nonresident alien fiduciary, or foreign corporation if such person was not engaged in a trade or business in the United States at any time during the tax year and if the tax liability of such person was fully satisfied by the withholding of U.S. tax at the source