What is the 1099-NEC tax form and how can I get one?

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Form 1099-NEC is a tax form used to report the income a US-based company pays to someone who is not an employee. Form 1099-NEC is generated based on the following criteria:

  • Company is based in the US, and its billing currency is USD.
  • Contractor is based in the US
  • Contractor was paid more than USD 600 in the previous tax year via the Remote platform.

Detailed information about this form, filing deadlines, and revisions can be found on the IRS website here.

Where can I get the 1099-NEC tax form for my contractors?

Remote automatically pre-fills 1099-NEC forms for US-based companies with eligible US-based contractors at the beginning of January and sends an email notification to company admins when the forms are available on the platform.

To find out more about how Remote generates 1099-NEC, please see: How are 1099-NEC Forms generated in Remote?

Alternatively, you can always find and fill out these forms on the IRS website.

Who needs to file the 1099-NEC form to the IRS?

As the Payer, your company is responsible for filing the 1099-NEC tax form with the Internal Revenue Service (IRS). Remote operates only as a payments provider, allowing contractors to upload invoices and receive payments in their local currencies, but the company retains final responsibility for compliance with your contractors. Remote does not file any of the tax forms on your behalf, on paper or electronically.

When and how to file the 1099-NEC form with the IRS?

Information returns, including 1099-NEC, filed on paper need to be sent to the IRS according to the deadline. The exact address depends on where your business is located. For more information on where to file paper returns, please see “Where to file” section here: https://www.irs.gov/instructions/i1099gi.

Starting in 2023, you must file 1099-NEC and other tax forms electronically if you have 10 or more information returns. For more information on e-filing, please visit https://www.irs.gov/filing/e-file-forms-1099-with-iris.

The filing deadline for 1099-NEC is usually January 31 but it may change. For the latest information on filing deadlines, please see https://www.irs.gov/newsroom/irs-reminder-important-backup-withholding-deadlines.

Please note that you will pay a penalty should you fail to file on time, and the penalty amount will be determined per form based on how late you file (penalties range from $50 to $290 for accidental failure to file and can start at $530 per form if you intentionally fail to file).

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