Export Time Off to Third-Party Calendars

Remote allows you to synchronize your approved time off requests with popular calendar applications like Google Calendar, Outlook, and Apple Calendar. This feature helps you keep track of your scheduled absences alongside other important events in your personal calendar.

What You Can Export

- Your own approved time off requests
- As a manager, your direct reports' approved absences
- Remote public holidays

Privacy and Permissions

The calendar integration respects privacy settings and permission scopes:

- Employees can view their own absences with specific leave types visible
- Managers can view their direct reports' absences with limited information:
- Public holidays are labeled as "public holiday"
- All other leave types appear as "out of office" for privacy

How to set up Calendar Integration

Generate an iCal Subscription Link:

1. In your Remote platform, click on the Account menu in the top-right corner
2. Select Account Settings
3. Navigate to Profile preferences → Calendar settings
4. Toggle the calendar integration on
5. Copy the URL provided

Add to Your Calendar Application

Google Calendar
   1. Open Google Calendar
   2. Locate Other calendars in the left sidebar
   3. Click the plus (+) sign and select From URL
   4. Paste your Remote calendar URL and click Add calendar
   5. To rename the calendar:
       - Click the three-dot menu next to the calendar
       - Select Settings
       - Enter your preferred name

Apple Calendar
   1. Open the Calendar app on your Mac
   2. Choose File > New Calendar Subscription
   3. Enter your Remote calendar URL and click Subscribe
   4. Enter a name for the calendar and choose a color
   5. Select where to save the calendar:
       - iCloud: Available across all your Apple devices
       - On My Mac: Stored locally on your computer
   6. Configure refresh settings and alerts as desired
   7. Click OK

Microsoft Outlook
   1. Open your Outlook calendar
   2. On the Home tab, select Add Calendar > From Internet
   3. Paste your Remote calendar URL and click OK
   4. When prompted to add the calendar and subscribe to updates, select Yes

Frequently Asked Questions

How often is my calendar updated?

Calendar applications vary in how frequently they sync with external calendars. Some platforms like Google Calendar may take time to pull data or refresh changes. You can usually configure the refresh interval in your calendar application settings.

What information will appear on my calendar?

For your own time off: You'll see the specific leave types you've requested.

For managers viewing team absences: You'll see your direct reports' names with either "public holiday" for public holidays or "out of office" for all other leave types.

Can I edit my time off directly from my calendar?

No, the calendar integration is read-only. To make changes to your time off, you must do so through the Remote platform.

Why can't I see my recently approved time off?

Some calendar applications may take time to sync with external calendars. If your recently approved time off isn't appearing, try manually refreshing your calendar or wait a short time for the sync to complete.