How do automated invoice payments work?

Article author
Nneka
  • Updated

At Remote, it is possible to make payment for your Employer of Record (EOR) invoices either via bank transfer, ACH direct debit, SEPA direct debit or credit/debit cards. We have now automated invoice payments for companies who have ACH or SEPA direct debit as their default payment method, so you no longer need to manually trigger the invoice payment.

If the Company has their default payment method set to ACH direct debit or SEPA direct debit, the Company will be automatically enrolled in automated invoice payments. This means that when the invoice payment is due, Remote will automatically pull the invoice amount from the Company’s account.

See also: How to set a default payment method

Based on how invoices work at Remote, we send two invoices for a particular month’s payroll.

  • Invoice #1 is the Payroll Pre-funding invoice, which is usually issued on the 10th of the month and is due 7 days later. We send out an email notification 3 days before the invoice due date to inform the Company about the payment collection before we debit the amount from your bank account.
    This invoice is usually based on estimated costs and may not reflect the actual costs incurred at the end of the month. When you receive your invoice, if you think there are aspects of this invoice you'd like to dispute, we ask that you wait until we send the Reconciliation invoice to you. At the end of the month, all the actual costs will be on the Reconciliation invoice. At this point, you are welcome to dispute anything that looks incorrect.

  • Invoice # 2 is the Reconciliation invoice, which is usually issued between the 1st-5th of the following month and due 3 days later. If there’s an outstanding charge on your Reconciliation invoice, we will send an email reminder 3 days before the due date to let you know we would be automatically pulling the funds from your account. The Reconciliation invoice accounts for changes which occurred during the month that were not captured in the Payroll Pre-funding invoice.

See also: What is the invoicing process at Remote?

A typical example Remote’s invoicing timeline

invoicing_process.png

 

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