Submit timesheets automatically

Remote gives employees the ability to set up an automatic submission event for their timesheets. This is particularly useful for employees whose schedule doesn’t vary too much, or whose countries might require them to submit timesheets every week for compliance reasons.

In this article, we cover the following:

• Enable automatic timesheets submission
• When automatic timesheets are submitted
• How to override automatic timesheet submission
• How to add overtime to automatic timesheet submissions
• FAQs

Enable automatic timesheets submission

To enable automatic submission of timesheets:

1. Log into Remote and go to Time tracking.
2. Click on Customize time settings.
3. In the Time settings section, click Edit to the right of Timesheet submission.
   
   
4. You can now choose between:
   • Submitting timesheets manually: You will need to click the Submit button on the Time tracking page every week.
   • Submit timesheets automatically: You can configure Remote to submit timesheets on your behalf at a specific date and time every week. You can also choose to get a reminder before that happens.
5. Click Save.
6. You will now see your preferences reflected in the Time settings.
   
   

When automatic timesheets are submitted

You can choose to submit timesheets:

• At the end of your week (for example, on Friday evening)
• At the beginning of the following week (for example, on Monday morning)

If you select a submission time that falls after your last tracked hour in the week, the Remote platform will submit the current week’s timesheet. If you select a submission time before your last hour tracked for the week, the Remote platform will assume you want to submit the previous week.

For extra accuracy, we recommend you set your usual work schedule on the Remote platform, to ensure your hours are accurately pre-filled and your automatic submission is correctly timed.

How to override automatic timesheet submission

You can choose to manually click Submit hours at any point during your week. For example, if you’re leaving on a Wednesday for some well-deserved time off, and you want to submit the hours you worked on Monday and Tuesday, you can always manually send your timesheet to Remote.

How to add overtime to automatic timesheet submissions

Overtime and on-call hours must be manually entered to the timesheet. Note, in some countries, overtime will be automatically calculated when the timesheet is submitted.

If you have enabled automatic submission for your timesheets, you don’t need to click Submit hours after adding overtime or on-call hours. Your automatic submission will trigger at the date and time you have selected.

FAQs

• Why was my current timesheet not submitted?

  There are a few reasons that can prevent a timesheet from being submitted:

  • • the last time tracking is still not clocked out → timesheets can only be submitted after all time trackings have both clock in and clock out, if during the time chosen for submission there was an ongoing time tracking, it will prevent the submission;
    • the time of submission is before you last time tracking → if your last time tracking is past the time you chosen for submission, the timesheet to be automatically submitted will be from previous week, giving the impression that no timesheet was submitted;
    • the timesheet was reopened and not submitted again → although timesheets can be reopened to be edited again, the automatic submission will only consider the timesheet for the current week, and it will not submit timesheets from previous periods, so any timesheet reopened needs to be submitted manually;

• I need to perform amendments to my timesheet after submitted, is it possible?

  Yes, any timesheet that has not been Processed yet can be reopened, please consider Reopening your timesheets.

• Why are my automatically created timesheets pre-filled with default hours?

  All automatic timesheets are created with a pre filling of hours that can be set at Set your default timesheet schedule on Remote, if no schedule is defined, the default working period from 9 a.m. to 5 p.m., from Monday to Friday, will be used instead. When choosing a schedule to your timesheets, please also consider setting a timezone.
  
  

• Why can’t I change the default hours filled in the timesheets?

  When the clock in and clock out option is selected in the time preferences section, Clocking in and out on Remote, it will disable the choosing of pre-filled time since it assumes that time tracking will be added manually. If this option is disabled the edition of pre-filled schedule will be available again.

• When is the next weeks timesheet created?

  When employees submit their current timesheet, the system automatically generates the next week's timesheet. If the submission is manual, the next week's timesheet is only created during the automatic submission process.