How employee onboarding statuses work

Article author
Nneka
  • Updated

We understand that recruiting talented hires can be a nerve-wracking process and we want to ensure that the Company is carried along through the entire process of onboarding an employee. Each stage of onboarding needs to first be completed before the next step can begin. This is important to remember because sometimes, an employee not filling out their administrative details on time may cause delays and in the worst-case scenario, their start date will need to be moved.

To give companies better visibility into the status of an employee's onboarding, we have refined the onboarding statuses. There are five stages of onboarding that the employee must go through to be fully onboarded:

  1. Adding new hire
  2. Service-Level Agreement / Service order (if applicable)
    If the customer agreed to our Terms of Service, this step is excluded from the flow. 
    • Once the employee has been invited to Remote, we will prepare the SLA/SO which will need to be signed. 
  3. Self-enrollment
    • The employee is responsible for filling out their administrative details and providing the relevant supporting documentation. 
  4. Employment Agreement
    • The employment agreement is prepared and sent to the employee for signing.
  5. Activating new hire
    • The employee is enrolled in payroll and benefits (if any) and then their status is set to Active on Remote.

How to view an employee's onboarding status

Employees and contractors who are onboarding will always be listed in the Onboarding tab. Once they are fully onboarded, they are moved to the Team tab. To view the onboarding status of an employee: 

  1. Go to the Onboarding tab. Click on the 3 dots icon of the employee and choose View status.

    onboarding_status.png

  2. When the drawer opens up, you will see the different stages of onboarding and which stage the employee is currently on. By clicking on the arrow for each stage, it will expand to reveal more information about what each stage entails and what date each action was completed.

    onboarding_status_1.png

The amount of time it takes to onboard an employee really varies per country and we're actively working to keep driving the timeline down. See also: Employee Onboarding Timeline

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